As an Operational Assistant, you will play a vital part of the Company, directly supporting and completing the day-to-day activities that support the Operations Manager for our Barre, NH Branch, ensuring smooth operations and contributing to the district’s success. Your goal will be to coordinate and monitor confidential activities crucial to the district’s overall performance. Your success is linked to efficiently managing tasks, providing accurate support, and maintaining effective communication channels within the branch.

What We Offer:

• Work Environment – Be a part of a collaborative environment that cultivates individual growth!
• Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%.
• Flexible Benefits Plan – in effect on the first day of the month following date of hire and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too.
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program. 
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program.

Your Responsibilities:

• Prepare and provide required reports.
• Arrange meetings, special functions, and retirements as needed.
• Provide on-call schedules for techs, drivers, and managers to the contact center.
• Manage uniform orders and maintain allowance spreadsheets.
• Procure office supplies for designated offices.
• Track and assist in meeting deadlines for various projects.
• Ensure accurate truck postings by the next business day.
• Daily adjustment of bulk plant warehouses and trucks per empty product.
• Timely and accurate processing of customer account adjustments.
• Conduct proper customer follow-up.
• Promptly research and resolve liquid inventory variances.
• Process tank set/pickups accurately and timely.

Your Skills:

• Ability to multitask and manage time effectively.
• Strong decision-making abilities.
• Comfortable in a dynamic environment.
• Excellent written, verbal, and communication skills.
• Demonstrated initiative in troubleshooting and research.
• Strong analytical capabilities.

Your Experience:

• Post-secondary education, certificate program in business or related field, or equivalent experience.
• 2 years of administrative experience

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.​

In a world increasingly engaged in taking action on global issues of climate change, social justice and good corporate governance, our organization has an important role to play. We are committed to being part of the solution, in providing the safe and reliable energy that people need, while taking concrete steps to evolve our business for the future - for our people, our customers and our communities, today and tomorrow.

Please take a look at our Sustainability Report to learn more about our commitment to our communities, and our planet.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person