About Us: We are a small, woman and minority-owned childcare center in the Chicago area looking to hire an enthusiastic and dedicated Administrative Assistant. We pride ourselves on professionalism and excellence, with 25 years in business. At IPELC, we're not just a team; we're a passionate community dedicated to the well-being and development of every child in our care.

Job Description: We are seeking a dedicated and enthusiastic Administrative Assistant to join our team. The ideal candidate will be flexible, detail-oriented, and highly organized. As the Administrative Assistant, you will play a crucial role in supporting the administrative functions of the center while also being willing and able to step into the classroom as needed. This dual role requires a balance of administrative skills and a passion for working with children.

Key Responsibilities:

• Assist with the day-to-day administrative operations of the childcare center.
• Maintain detailed and organized records, including staff and child files, attendance, and incident reports.
• Answer phone calls, respond to emails, and manage the center’s correspondence.
• Assist in the enrollment process, including tours, registrations, and maintaining waiting lists.
• Coordinate and schedule meetings, appointments, and events for the center.
• Manage inventory of supplies and materials, ensuring the center is well-equipped.
• Support the Director with various administrative tasks and special projects as needed.
• Step into the classroom to provide support to teaching staff during absences or busy periods, demonstrating flexibility and a hands-on approach.
• Communicate effectively with parents, addressing their concerns and providing regular updates on their child’s progress.
• Assist in maintaining a clean, safe, and organized environment for children and staff.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Early Childhood Education, Business Administration, or a related field preferred.
• Minimum of 2 years of experience in an administrative role, preferably in a childcare or educational setting.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and experience with childcare management software is a plus.
• Ability and willingness to work in a classroom setting as needed.
• CPR and First Aid certification (or willingness to obtain upon hire).
• A loving, caring attitude, patience, great communication skills, enthusiasm, and adaptability.

Benefits: We offer competitive benefits such as health insurance, 2 weeks paid vacation, 7 paid holidays, retirement plan matching, childcare discounts, paid training, and much more.

Core Values: Our core values are communication, fun, integrity, safety, and teamwork. If these qualities are important to you, we would love to meet you!