Job Description:

Isaac Heating & Air Conditioning is seeking a temporary to possibly hire Commercial Department Office Administrator for their Rochester, NY, corporate location. In this role, you will maintain accurate office records and ensure operations are efficient to add maximum value to the company. This individual will support the department through a variety of tasks related to accurate entry and maintenance of data.

This is a 4-5 month temporary position with the potential to be hired full time after a probationary period.

Summary:

For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.

Responsibilities:

• Obtain vendor invoices and maintain purchase orders, attaching to the appropriate jobs.
• Post all shop labor hours and materials to appropriate jobs and assign costs.
• Be able to enter commercial leads when they come in by e-mail or phone and distribute to the salespeople according to a rotation.
• Process new commercial install jobs by accurately entering them into the computer and building the requisite office folders.
• Generate invoices according to commercial contracts and send bills to clients.

Job Qualifications:

• 2 years of administrative experience
• Reliable transportation
• High School diploma or equivalent
• Associate degree or higher is preferred
• Proficient with Microsoft Office Suite or related software

Competencies:

·Excellent written, verbal, and active listening skills

·Strong administrative skills

·Strong organizational skills

·Ability to work individually and as part of a team

·Problem-solving skills

·Excellent time management skills with a proven ability to meet deadlines

The starting base range for this position is $20 to $21 an hour. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range

Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.