1 Community Education Program Support Clerk - Grade IV Job in Paul, MN
ISD 622 is Hiring a Community Education Program Support Clerk - Grade IV Near Paul, MN
Work Schedule: Mon-Fri, 8 hrs/day, 11 month
Start Date: Mid July 2024
Pay: Starting pay is $19.25 - $21.89 per hour dependent on qualifications
Benefits: Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/Page/310
Required Qualifications
- High school diploma or equivalent
- Keyboarding speed of 40 wpm
- Minimum of two years of relevant clerical experience
- Strong communication (written and oral) and interpersonal skills
- Strong computer skills including word processing, database, and spreadsheet programs
- Highly organized and flexible
- Skilled in prioritizing tasks, multi-tasking, and record-keeping
- Self-motivated with the ability to function with minimal supervision
- Ability to maintain confidentiality
- Associate’s degree or equivalent
- Prior experience with a variety of computer software programs such as Microsoft Word and Excel, InDesign, finance software, and registration software
- Provide clerical support for Facilities & Aquatics, Adventure Connection and middle school after school programming
- Work closely with Facility Use & Aquatics clerk and Coordinator to support programming, process facility use permits, generate facility use signage, maintain ongoing communication with district staff regarding facility usage, and work with community sports leagues and organizations to provide gym, pool, field or classroom space for their needs
- Work closely with Adventure Connection clerk and Coordinator to support programming, track payment plans, receive and process checks, update and maintain all Adventure Connection and middle school after school programs in an online system, update registration questions, ensure payments are made on time, send out cancellation notices to contract for non-payment
- Provide quality customer service to administration, staff, parents, students, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately
- Process registrations and enrollments, applications, and/or facilities paperwork and payments, ensuring that they are current, complete, authorized and kept confidential. When applicable, make certain that insurance certificates have been received and are on file
- Assist in generating reports/invoices for billing purposes and facilitate collection of fees from participants, school district partners, athletic organizations, community groups, etc. by sending notices and /or contacting the individual(s) responsible for the account
- Verify, record, process, enter, and track registrations and payments for programs and/or facility use. Print and distribute class, childcare, or facility use information as necessary
- Develop and maintain a database containing program participant information
- Generate publications, catalogs, flyers, reports, newsletters, handbooks, and other program-specific documents using various types of computer software
- Maintain ongoing communication with staff and participants to ensure that classes, activities, and events proceed smoothly
- Schedule use of rooms and equipment for trainings or staff meetings, alerting appropriate staff of training/meeting times and locations
- Attend department staff meetings, record meeting minutes, and distribute minutes to appropriate staff
- Process check requests for services or supplies received in conjunction with the Accounts Payable department
- Initiate and/or process refunds for unused classes, facility reservations, childcare, or related services
- Order supplies for the department as well as classes and programs offered by the department, initiating purchase order requisitions as needed
- Coordinate equipment repair and/or replacement as necessary
- Maintain electronic and paper department records in accordance with the District’s records retention guidelines
- Work collaboratively with team members, providing back-up coverage and assistance as needed
- Attend weekly department meetings as needed
- Other duties as assigned
Job Summary
Full Time
Elementary & Secondary Education
$39k-49k (estimate)
06/04/2024
07/17/2024
isd622.org
MAPLEWOOD, MN
25 - 50
1964
SUSAN J BARTLING
<$5M
Elementary & Secondary Education
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About ISD 622
North St. Paul-Maplewood-Oakdale School District 622 is A community collaborative dedicated to educating and empowering all learners to excel in our changing world. We operate 14 schools plus 2 community education centers, a district service center, bus maintenance and dispatching garage, and central warehouse. More than 1,500 employees of the North St. Paul - Maplewood - Oakdale Public Schools work together to provide quality educational programs. Of these, about 800 are teachers, principals, administrators and other licensed employees. The other 700 employees are in jobs ranging from custodi...ans, cooks and bus drivers to secretaries, building engineers, education assistants and paraprofessionals. It takes all of us to educate young people and provide quality lifelong learning opportunities. Our students regularly receive state and national recognition for outstanding achievement. We feel that this is the best school system in Minnesota, and we hope that you find it is also a good place to work. Our Core Values: 1. Accountability Accept personal and shared accountability for the results of our work with learners 2. Integrity Demonstrate the core values of openness, honesty and integrity in every interaction 3. Excellence Seek excellence and attain high levels of achievement in every endeavor 4. Achievement Focus on the results of action (learning) and not the action itself (teaching) 5. Courage Do what needs to be done because it is the right thing to do 6. Teamwork Willing to collaborate 7. Respect Respect every individual and provide high levels of service for internal and external customers
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