Bid/Estimating Coordinator - Full Time position in Bay Shore, NY
Salary Range : $60,000-$75,000 usd
Summary
This position supports and assists the Estimating team and Owner on coordination of bids and estimates for Heavy Highway and Building services for construction projects. A successful candidate will be detail-orientated and self-motivated.
Responsibilities

• Manage and coordinate the bidding process for projects, ensuring accurate and timely submission of bids and proposals
• Collaborate with the estimating team to gather project details, conduct material take-offs, analyze labor and equipment requirements, and prepare competitive estimates
• Review project specifications, drawings, and other bid-related documents to ensure all requirements are met
• Communicate effectively with clients, foremen, and subcontractors to obtain necessary information and clarify bid requirements
• Maintain bid logs, bidding calendar, track project leads, and organize bid-related documentation
• Follow up with clients on bidding opportunities
• Assist in building and maintaining a comprehensive subcontractor and supplier database
• Provide administrative support to the preconstruction team as needed
• Sort through bidding invitations, distribute and respond
• Type up proposals and provide to designated clients
• Create and send change orders for active projects
• Assist in quote requests - provide drawings/specs to vendors & due date
• Develop and maintain relationships with vendors and clients
• Prepare and process RFI's and submittals pre and post award
• Bid procurement across multiple local, state, and federal agencies

Qualifications

• Strong attention to detail and ability to work under tight deadlines
• Proficiency in MS Office Suite, particularly Excel and Word
• Experience with Bluebeam
• Excellent organizational, communication, and interpersonal skills
• Experience with local, state, and federal agencies (NYSDOT, PANYNJ, TANE, Nassau/Suffolk County, NYCDOT, etc... a plus
• Previous experience or training with Estimating is a plus
• Ability to multitask and prioritize effectively
• Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner
• Experience with project planning/coordination a plus

Benefits

• Competitive salary based on experience
• Health insurance coverage
• Retirement savings plan
• 401K and matching
• Paid time off and holidays