Responsibilities:

• Coordinate and input appointments for all orders shipping out of warehouses.
• Check and verify bill of lading to insure correct product has shipped. Advise sales
• department if wrong product or different quantity has been shipped.
• Advise sales department of any changes in orders before releasing orders.
• Call carrier's dispatch to obtain ETA (estimated time of arrival).
• Check and verify that the orders have the right product shipping out of the warehouse.
• Coordinate any delivery problems and also input into SAP
• Works with all carriers, all L TL carriers, UPS and CHEP U.S.A.
• Processes the invoices related to Shipping Department
• Faxes documents to other company warehouses and Bill of Ladings to carriers.
• Call L TL carriers with pick up information.
• Reference each order that will be on the same trailer in the shipping notes, and record the trucking company's load number.
• Organize bills of lading and worksheets in the sequence in which they were
• loaded and write the position on each worksheet. Staple together in correct
• loading order. Staple bills of lading in proper order.
• Bill of Lading is checked in the computer to make sure all is accurate and
• matches. Order is then released in the computer to show it has been shipped.
• Bills of lading are put in numerical order.
• Attends Carrier Window, checking drivers in and out, verifying their load sheets
• match the bill of lading and that paperwork is filled out properly.
• Works a flexible schedule and may work occasional Saturdays.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Must know Microsoft Excel, Work and Outlook at basic level
• Must be able to learn and function with company SAP system.
• Must be able to speak, read and write English. Knowledge of Spanish is helpful.
• Good communication skills; ability to work well in a professional and courteous manner with carriers, coworkers and managers.

Education:

High school diploma or equivalent

Physical Demands:

Those usually associated with a clerical position in an office environment