14 Secretary II Jobs in Honolulu, HI
J J Worldwide Services is Hiring a Secretary II Near Honolulu, HI
DescriptionGeneral SummaryPrimary provides administrative and secretarial support to the daily operations of the department. Secondarily provides backup support to Production Control Clerk.
Essential Duties And Responsibilities
- Provide reception services and greet visitors
- Assist Project Manager with administrative support
- Maintain employee records and upload documentation into UltiPro
- Maintain safety files with electronic tracking of training and certifications
- Upload licenses and certifications on site and electronically
- Take meeting minutes and transcribe for distribution as required
- Prepare and provide required reports to the government in accordance with Statement of Work deliverables
- Update unions with monthly changes, additions, and performances
- Process invoices through Company’s accounts payable system
- Assist vendors with questions regarding information on invoices, documents & payments
- Schedule interviews and provide management with necessary paperwork
- Process backgrounds checks and pre-employment, and post-accident drug screens
- In-process new employees and verify identification documents for I-9’s in UltiPro
- Assist new hires with Onboarding process
- Prepare termination paperwork for Project Manager review and update UltiPro
- Track employee performance (reprimands, written warnings, counseling, note to file)
- Perform data entry in UltiPro, DMLSS, Computerized Maintenance Management Software (CMMS) and other Company or government provided software, as needed
- Order office supplies in SmartsPro and distribute to departments
- Perform scanning and copying of documents, sort and deliver mail
- Schedule and coordinate annual medical testing
- Assist Production Control Clerk, when required, with receiving, processing, and dispatching Help Desk work orders, including entering information in CMMS
- Other duties as assigned
- Two years prior office administrative experience preferred
- Experience with Microsoft Word, Excel and Outlook
- Strong organizational skills
- Experience using telephones, fax machines, copy machines, scanners and printers
- High School Diploma or Higher Education
- Valid Driver’s License
- Must be able to pass background check and obtain NALAC Security Clearance.
Job Summary
Full Time
Retail
$42k-53k (estimate)
03/31/2024
07/02/2024
The job skills required for Secretary II include Data Entry, Organizational Skills, Microsoft Word, Accounts Payable, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be a Secretary II. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Secretary II. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Secretary II positions, which can be used as a reference in future career path planning. As a Secretary II, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Secretary II. You can explore the career advancement for a Secretary II below and select your interested title to get hiring information.
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