Our client, a generationally forward, midsize law firm, is seeking an Office Administrator with a minimum of seven (7) years of experience in a law firm or other professional services firm. The primary areas of responsibility for this key role are Office Management, Finance and Human Resources.

The Office Administrator will assist in the preparation of the office operating expense budget and monitor monthly budget vs. actual progress; Additionally experience supervising Accounts Payable, Accounts Receivable and Client Billing groups in a law firm setting is required.

Human Resources function will include direct supervision for the New York office administrative employees which include legal secretaries, facilities, and reception; manage the performance management, evaluation and compensation process for all New York office administrative employees and will manage coverage for attorneys in the absence of business services employees.

The Administrator will manage the relationship with on-site vendors; This key role will manage special functions and social events for lawyers and business services employees; will assign, in coordination with the Office Managing Partner and Administrative Partner, office space to new employees, including lawyers, paralegals, and business services; will work with building management on day-to-day facilities issues such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues;

Bachelor’s degree is required. SHRM or other HR certification preferred. Law firm or other professional services experience is required as are strong communication and leadership skills. Compensation includes a salary of $150K-170K plus bonus and a robust benefits package. This is an opportunity to take the firm into the next chapter of its existence and have a strong impact on people and policy as well.

J. Sheppard Associates represents talented candidates and top tier law firms.