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Brief Description of Work:
Under direct supervision of the Procurement Manager and general supervision of the Director – Contracts, Purchasing & Inventory this position is responsible for the administrative support of Agency contracts ranging from products to services and construction.
Essential Functions(s):
• Performs all elements of the procurement solicitation process as follows, but not limited to: Simplified Acquisitions, Invitation to Bid, Request for Proposals, P3, Request for Qualification.
• Prepares Cost Analysis and Price Analysis as required by the solicitation
• Administers and support the user department in contract monitoring, contract administration and contract compliance
• Responsible for ensuring that all parties (JTA and Vendor(s)) are complicit with the terms of the contract as well as ensuring that all contracts abide by local and Federal laws
• Ensures all project records are accurate and up to date
• Ability to analyze price to issue a fair and reasonable determination
• Develop contract letters and other communications and notices
• Assist in the negotiation of Contract Amendment(s) and contract term(s) while ensuring that projects remain within the established budget
• Attend meetings to assess progress on projects which are in motion, and take detailed minutes to share with stakeholders
• Create regular status reports regarding progress on projects for User Department use
• Prepare Contract Amendments and coordinate with Contract lead in the User Dept for award and issuance
• Prepare overall contract and change order analysis as to progress of performance and budget analysis
• Assist with Purchase Order closeouts and Contract closeouts through collaboration with User Department and Procurement
• Develops and prepares regular reports of the status of contracts
• Assists in maintaining the database for the contract management system.
Minimum Qualifications:
Bachelor’s Degree in Finance, Accounting or Law or a related field and a minimum of (0-2) years experience in contract management or procurement, preferably in the transportation field. Five (5) years minimum experience in lieu of education requirement is acceptable.
Knowledge, Skills, and Abilities:
Ability to read, analyze and interpret legal documents, financial reports, and technical documents
• Ability to apply arithmetic concepts such as fractions, ratios, and proportions to real scenarios
• Basic understanding of purchasing and supply chain procedures
• Proficiency in common office applications
• Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law
• High ethical standards and values with ability to maintain confidentiality regarding audit issues and findings.
• Knowledge of operations, services and activities of contract negotiations and contract compliance.
• Knowledge of the law governing contracts.
• Knowledge of federal, state, and local purchasing practices and procedure.
• Proficient with Microsoft Office Suite, including advanced functions in Microsoft Projects, Excel & Word including lookups and pivot tables.
• Proficient with a financial ERP system (ie. Oracle, PeopleSoft, Ariba, etc.)
• Excellent time management, administrative and organization skills.
• Ability to communicate effectively, both orally and in writing with sensitivity, passion and a focus on unity and equity.
• Ability to use good judgement in making decisions in accordance with policies and procedures.
• Ability to handle multiple tasks and be detail oriented.
• Has strong negotiation and mediation skills
• Possesses superior attention to detail in order to spot inconsistencies on contracts
• Has previous experience in customer service and strong communication skills
• Should exhibit strong organizational and time management skills
• Ability to work productively independently and as part of a team
Full Time
$89k-120k (estimate)
06/26/2024
07/09/2024
jtafla.com
JACKSONVILLE, FL
500 - 1,000
1971
Private
CHERYL BOEHM
$50M - $200M
Business Services
The following is the career advancement route for Contract Administrator I positions, which can be used as a reference in future career path planning. As a Contract Administrator I, it can be promoted into senior positions as a Contracts Administrator III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Administrator I. You can explore the career advancement for a Contract Administrator I below and select your interested title to get hiring information.