47 Office Administrative Assistant Jobs in Kansas, KS
JE Dunn Construction is Hiring an Office Administrative Assistant Near Kansas, KS
The Office Administrative Assistant will provide administrative support to our Blue Hat division office located in Kansas City, KS. This position will be responsible for routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc. All activities will be performed in support of the strategy, vision and values of JE Dunn.
- Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
- Career Path: Senior Administrative Assistant
ADMINISTRATIVE FAMILY – CORE
- Provides administrative support such as processing maintaining records and filing systems.
- Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
- Facilitates the arrangement and coordination of lunches and catering for meetings and events, ensuring appropriate selection, timely delivery, and adherence to dietary preferences and budgetary constraints.
- Organizes and execute events and meetings, including safety trainings, team meetings, appreciation gatherings, etc. ensuring seamless coordination and execution.
- Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
- Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
- Oversees the procurement and organization of office supplies, ensuring adequate stock levels.
- Demonstrates a positive and professional attitude, maintaining composure under pressure.
- Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
- Shares subject matter expertise in order to support teamwork and deliver results.
- Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
- Exercises discretion and integrity with highly confidential and sensitive information.
- Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
- Collects information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution.
- Prepares presentations.
- Uses a variety of systems to obtain necessary information and to support efficiency and productivity in the role.
- Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete non-routine and/or complex tasks.
- Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.
- Manages difficult or emotional customer situations promptly and efficiently.
- Meets client commitments, recognizes and acts upon service opportunities.
- Solicits and applies feedback to improve quality and service.
- Ability to perform work accurately and completely, and in a timely manner
- Communication skills, verbal and written
- Ability to conduct effective presentations
- Organizational skills – Intermediate
- Ability to deliver quality through attention to detail – Intermediate
- Proficiency in MS Office – Intermediate
- Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate
- Thorough knowledge of organizational structure and available resources – Intermediate
- Ability to quickly and effectively solve complex problems – Intermediate
- Thorough knowledge of administrative, office and general accounting procedures and standards – Advanced
- Ability to build relationships and collaborate within a team, internally and externally
- High School Diploma or GED (Required)
- Associate’s degree in office administration or related field (Preferred)
- In lieu of the above requirements, equivalent relevant experience will be considered.
- 5 years administrative support experience (Required)
Benefits Information
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Click here for benefits details.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.comJE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.
Job Summary
Full Time
Specialty Trade in Construction
$47k-58k (estimate)
06/07/2024
07/26/2024
jedunn.com
PORTLAND, OR
1,000 - 3,000
1924
Private
$3B - $5B
Specialty Trade in Construction
Related Companies
About JE Dunn Construction
JE Dunn is a commercial building contracting company that provides pre and post-construction management services.
The job skills required for Office Administrative Assistant include Administrative Support, Scheduling, Attention to Detail, Accounting, Planning, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
02/06/2022: Rochester, MN
Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
01/18/2022: Atlantic City, NJ
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
03/14/2022: Evansville, IN
Write letters and emails on behalf of other office staff.
01/13/2022: Kansas City, MO
Assist with departmental administrative tasks such as ordering office supplies, archiving final book files and managing distribution lists.
04/01/2022: Nashville, TN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
02/04/2022: Provo, UT
Complete an associate or bachelor's degree.
04/04/2022: Youngstown, OH
Typically complete specialized post secondary programs, and often need undergraduate degrees.
02/21/2022: Santa Maria, CA
Minimum of one year experience as an admin assistant.
01/13/2022: Charlotte, NC
May require a college education or even advanced degrees.
02/10/2022: Kansas City, KS
Step 3: View the best colleges and universities for Office Administrative Assistant.
Similar Jobs
Popular Articles
