PRIMARY FUNCTION:
Coordination of fellowship program and administrative support to the Medical Director and the Administrator
ESSENTIAL FUNCTIONS:

• Coordinates fellowship training program activities with GI Division Program Director.
• Maintains knowledge of regulations, policies and procedures set forth by the following entities (ACGME, RRC, ERAS, NRMP, USMLE, ECFMG, and advises the program director, associate program director, and residents of changes, additions, and clarifications.
• Prepares and maintains confidential academic and administrative records on resident physicians, both past and current.
• Maintains and schedules all lectures, conferences, and fellowship meetings.
• Maintains attendance record of all educational activities for accreditation
• Completes all ACGME, AAMC, and local GME database information
• Schedules the evaluation process: faculty, rotation, and program evaluations by residents; resident evaluations by faculty and nursing personnel; and peer evaluations for residents.
• Schedules the yearly in-training exam with the ACC and serves as the exam proctor.
• Oversees recruitment timeline (objective and subjective criteria for the selection of residents) and compiles reports.
• Manages the Electronic Residency Application Service (ERAS) files.
• Arranges all fellow applicant interviews and creates their itineraries
• Obtains the fellows' graduation certificates and coordinates graduation ceremony.
• Communicates onboarding with all incoming fellows
• Maintains communication and letters of agreement with our affiliate training sites.
• Maintains liaison with both internal and external constituents.
• Compiles and prepares NRMP materials, Resident Tracking database, FRIEDA annual report, resident verification reports, and ACGME annual graduate summary reports.
• Review incoming/outgoing correspondence and communications and drafts responses.
• Maintains records for purchases made for the fellowship program.
• Responsible for processing fellow reimbursements. Processes payroll
• Maintains fellows' vacation records.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

Qualifications
EDUCATIONAL/TRAINING REQUIREMENTS:

• Bachelor's Degree preferred

EXPERIENCE REQUIREMENTS:

• Past experience in academic and or clinical setting preferred.

ADDITIONAL INFORMATION:

• Ability to multitask while maintaining excellent customer service skills.
• Strong organizational skills, dependable and able to meet deadlines.

Conditions of Employment
Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.
Closing Statement
Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.
Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.
Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.
Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
Par Reference Code
105720