Job Summary:

The Payroll Coordinator reports to the CFO and Payroll/HR Administrator. Responsibilities include weekly payroll processing, certified payroll processing, and other payroll tasks as assigned.

Tasks, Duties, and Responsibilities:

· Compiles, analyzes, and processes weekly payroll with the help of the Payroll/HR Administrator

· Follow up with Foremen as needed to make sure payroll is accurate and complete.

· Make sure Direct Deposit is submitted on time weekly when the Payroll/HR Administrator is out of the office.

· Make payroll tax payments and other payroll related payments on time and ensure there are no errors when Payroll/HR Administrator is out of the office.

· Process missed time checks upon request.

• Process EDD requests, garnishments, and other similar paperwork.
• Set up new hires in the Accounting System

· Send dispatch requests to unions upon request from Field Superintendents and document.

· Handles Labor Compliance paperwork, including start up documents, weekly certified payroll, and close out documents.

· Follow up with subcontractors on prevailing wage jobs to ensure they submit their labor compliance documents on time and through the correct reporting system (LCP Tracker, etc.)

· Maintain Certified payroll files for Urata and Subcontractors.

· Maintain employee files.

· Collect and distribute Urata’s union status letters.

· Assists with Union and Skilled & Trained Workforce reports when requested.

· Keeps electronic payroll files current and up to date.

· Assists with Union audits

• Processes employee reimbursements
• Provides Administrative support to Accounting/Admin departments when needed.
• Other tasks, as assigned.

 Job Specification

Skills & Attributes:

· Attention to detail.

· Shares expertise with others and is a team player.

· Customer Service – Responds promptly to customer, vendor, and employee requests.

· Excellent verbal and written communication skills.

· Maintains confidentiality.

· Operates with integrity and has respect for others.

· Completes tasks correctly and on time.

· Excellent Organization Skills

· Self-motivated.

Qualifications & Experience:

· Minimum 1 Year of Construction Payroll experience required.

· Minimum 4 Years of Accounting/Office experience required (Minimum of 2 are required to be construction industry).

· Intermediate Microsoft Office Skills, PDF software (Adobe, Bluebeam, or similar), and accounting software (Sage300 preferred).

· High School Diploma, GED, or Equivalent. AS/BS in Accounting or Administration (or similar) preferred.