The Development Project Coordinator will actively manage the schedule, consultants, and project activities for a 900K sf mixed-use development (the “Project”) in Downtown Orlando, FL. He or she will represent JMA in coordinating all consultants, contractors, vendors and stakeholders throughout the course of the Project. He or she will directly report to the project executive and assist other members of the JMA Development team as needed.

JMA is looking for a detail-oriented, technologically skilled, motivated, independent worker who takes initiative to manage the site office for a significant commercial mixed used development project. As a valued member of the development project team on site, the successful candidate should have excellent multi-tasking and service-oriented communication skills. This position requires the candidate to juggle competing demands, meet deadlines, coordinate with cross functional teams (clients, subcontractors, vendors, and labor), and manage contracts.

Competitive applicants will attach a cover letter/resume that outlines any experience with a construction contractor, engineering or architectural firm, developer, or similar employers. Candidate will be required to manage contracts, oversee procurement functions, and maintain /tracking of labor hours, materials, schedules, bid packages, submittals, etc. in spreadsheets or other software.

As a key team member, candidate will also be expected to provide insight and recommendations on new industry technologies and methods to help the firm streamline all critical processes and enhance any existing SOPs.

Please see below for a more detailed list of specific tasks and responsibilities of the JMA Project Coordinator:

Specific responsibilities:

• Coordinate the project meeting calendar and overall development team communications.
• Document project meetings, design reviews, and other material project sessions.
• Manage project documents, create and maintain project files.
• Assist with assembly of bid packages and solicitation to vendors and consultants as needed.
• Assist with preparing and issuing consultant agreements, billing requirements, and insurance requirements.
• Assist with preparation of PowerPoint presentations.
• Actively pursue innovations and technologies to better assist the company efficiency and performance.
• Assist with the review and approval of vendor and contractor invoices and pay applications.
• Assist the project accounting team members with the preparation and submission of development draws.
• Assist with the development, execution, and monitoring of risk management plans.
• Provide general office maintenance and oversight.
• Assist with performing job walks and on-site reviews.
• Assist with change order review and processing.
• Assist with tracking/review of project insurance and bonding.
• Assist with supporting project financing activities.
• Perform research and analysis projects as needed.
• Utilize construction related software systems (e.g., Procore, Northspyre) to track and actively
• manage construction activities and reporting metrics.
• Maintain and update project logs (e.g., insurance, subcontract status, closeout).
• Oversee/process day-to-day administrative items (e.g., mail, expense reports).
• Coordinate procurement and set up (as necessary) of office equipment and supplies.
• Generally support project team activities.

Qualifications: Three or more years' experience in general office responsibilities and procedures, preferred experience with a contractor, architecture firm, or similar. Experience with document control and contracts preferred. Excellent communication skills across diverse populations required. Self-starter with high degree of personal accountability and ability to multi-task required. Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint, ProCore and Northspyre. Must be able to work independently and as a part of a team. Ability to learn and adapt to new software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The initial assignment for this position will be in Orlando, Florida. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.

We offer competitive compensation packages, including benefits such as health insurance, retirement plans, and paid time off. Join our team of dedicated professionals and contribute to the successful completion of this construction project. Apply now!

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation package:

• Performance bonus
• Yearly pay

Experience level:

• 3 years

Work Location: In person