The Clinical Records Technician works closely with the supervisor and other members of the Records team to ensure an accurate and timely response relating to the initiation of clinical records, scanning of clinical information, records maintenance and retrieval, records retention and destruction, requests for release of clinical information, and other duties involved in maintaining clinical information in the JMHC Records Room. All clinical records responsibilities are performed in compliance with relevant statutes, standards, policies and procedures relating to the confidentiality of mental health and SUD treatment records. The Clinical Records Technician reports directly to the Clinical Records Supervisor with overall program supervision provided by the Director.

Typical Physical Demands

• Requires sitting, standing, light lifting, bending and reaching; and the ability to use and operate standard office equipment including computer, calculator, telephone, printer, cell phone, facsimile, etc.

RESPONSIBILITIES:

1. Teamwork
   1. Participate in team decision making
   2. Assist in daily priority setting of tasks
   3. Assist in training of personnel
   4. Work closely with Records supervisor and Organization Support Manager on Records Retention/Destruction projects
2. Records Systems
   1. Assist staff with clinical records
   2. Scan and file consumer information
   3. Maintain and ensure the protection of sequestered records
   4. Assist in chart audits and state review
   5. Assist in systems for storage of active and inactive clinical records
   6. Assist in special projects
   7. Identify retention and destruction of clinical hard copy records and microfiche
   8. Retrieve and re-shelve paper records (as needed)
3. Release of Information
   1. Respond to questions regarding confidentiality and the process for release of information
   2. Process requests

The above statements are not to be interpreted as an exhaustive list, but are intended to describe the general nature and level of work being performed by this employee.