Executive Administrative Assistant - Support Senior Leadership in a Dynamic Environment
This Jobot Job is hosted by: Emily Klopfenstein
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Salary: $60,000 - $80,000 per year

A bit about us:

We are a critical information infrastructure development, construction, and operations company. Our mission is to bridge the digital divide by building diverse, lower latency long-haul fiber routes that connect major data centers while providing low-cost backhaul to rural and tribal communities. We are driven by a commitment to innovation, community support, and excellence in the telecommunications industry.

Why join us?

• Work with a high-energy and supportive Senior Leadership Team
• Opportunities for professional growth and development
• Comprehensive health and welfare benefits
• Flexible work arrangements to promote work-life balance
• Inclusive and collaborative company culture
• Engage in meaningful work that impacts rural and tribal communities
• Competitive compensation with bonus eligibility
• Paid Time Off and holidays to recharge and spend time with loved ones

Job Details

Responsibilities

• Support an executive team of 4-6 SLT members.
• Strategically act as the main point of contact between the SLT and internal/external clients to provide direct support to fulfill ongoing daily high-level and tactical tasks.
• Manage and organize schedules, meetings, interviews, reminders, and appointments for the SLT.
• Coordinate travel arrangements and accommodations for the SLT.
• Arrange schedules for interview candidates with members of the SLT, including making travel arrangements for interview candidates.
• Create, prepare, and maintain meeting notes, agendas, reports, presentations, pitch decks, and briefs for the SLT while keeping current with ongoing projects/initiatives with internal team and external stakeholders.
• Partner with key team members, such as Public Relations, IT, Events, and Human Resources, for organizational releases, social media, intranet, and announcement content.
• Set and align dates with the CEO for key calendar events such as bi-annual meetings, conferences, and speaking panels. Partner with key stakeholders on content and team-building activities.
• Track expenses and prepare and submit expense reports for the CEO and SLT.

Qualifications

• Proven ability to help direct and lead busy executives’ schedules, travel, communications, priorities, and ad-hoc projects.
• Strong project management and interpersonal skills to effectively monitor and track projects/initiatives in a fast-paced environment.
• High School diploma or equivalent required.
• A college degree in Business Administration or a business-related field is strongly preferred.
• Minimum ten years of experience supporting senior leadership teams and the above required.
• Minimum ten years of experience working with Microsoft Office or similar software, including Outlook, Excel, PowerPoint, and Word.
• Time management and ability to meet overlapping deadlines.
• Strong verbal and written communication skills.
• Highly organized and able to multi-task.
• Ability to act with discretion and confidentiality.
• Positive mindset with a “can do” attitude willing to find solutions to problems.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.