TO HAVE YOUR APPLICATION PRIORITIZED PLEASE USE THE LINK BELOW:

https://portal.jobworx.ai/wilton-rancheria/jobs/mk5gbzKJKx

POSITION SUMMARY:
The Administrative Assistant will provide comprehensive administrative support to the Executive Assistant and the Gaming Authority Team. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion.

TO HAVE YOUR APPLICATION PRIORITIZED PLEASE USE THE LINK BELOW:

https://portal.jobworx.ai/wilton-rancheria/jobs/mk5gbzKJKx

DUTIES & RESPONSIBILITIES:

• Manage calendars and schedule appointments, meetings, and conferences.
• Coordinate travel arrangements, accommodations, and itineraries.
• Screen and prioritize incoming calls, emails, and correspondence.
• Opens, sorts, and distributes correspondence, including email, faxes, and mail.
• Draft and proofread emails, memos, reports, and documents.
• Arrange and prepare materials for meetings, including agendas and presentations.
• Attend meetings, take minutes, organize catering needs and distribute action items and follow-up tasks.
• Organize and maintain electronic and physical files, records, and documents.
• Ensure confidentiality and security of sensitive information.
• Process expense reports and reconcile receipts.
• Assist in research and data collection for projects and initiatives.
• Assisting in managing and tracking project deadlines and milestones.
• Provide general administrative support to department, including supplying and stocking any common areas, including the staff kitchen and conference room.
• Anticipate the needs and proactively provide support to the Gaming Authority team.
• Plan and coordinate events, workshops, trainings, and special functions as required.
• Build and maintain positive relationships with internal and external contacts.
• Represent the Gaming Authority professionally and courteously.
• Other duties as assigned.

TO HAVE YOUR APPLICATION PRIORITIZED PLEASE USE THE LINK BELOW:

https://portal.jobworx.ai/wilton-rancheria/jobs/mk5gbzKJKx

KNOWLEDGE, SKILLS, AND ABILITIES:

• Skilled in Microsoft Office suite. (e.g., Microsoft Word, Excel, Publisher, Outlook).
• Experience using graphic design tools and software (Canva, Photoshop, etc.).
• Effective oral and written communication at all levels, demonstrating mastery of the English language.
• Strong organizational and multitasking skills with attention to detail.
• Must have knowledge of Tribal communities, specifically the Wilton Rancheria Tribal community, or be willing to become knowledgeable.
• Ability to work without consistent, direct oversight to ensure that tasks are accomplished and deadlines are met.
• Ability to maintain professionalism in all aspects of work; always exhibiting high levels of discretion when handling confidential information.
• Ability to work under pressure, independently, and as a team player to complete tasks promptly and efficiently.

QUALIFICATIONS:

• High school diploma or GED required.
• Previous experience as an administrative assistant or in a similar role.
• Must be proficient in a variety of computer software applications including Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint (required).
• Must be personable and polite with the ability to use discretion, initiative, and good judgment in the performance of duties.
• Knowledge of Tribal communities, specifically the Wilton Rancheria Tribal community preferred.
• Possession of a valid driver’s license and transportation, which must be insurable under the Tribes auto insurance policy, is required.
• Must pass a background security check prior to employment.
• Must pass a pre-employment drug screen and random drug tests as requested over the course of employment.
• Must be able to travel and work evening hours and weekends on occasion (required).

TO HAVE YOUR APPLICATION PRIORITIZED PLEASE USE THE LINK BELOW:

https://portal.jobworx.ai/wilton-rancheria/jobs/mk5gbzKJKx

Hiring Preference Policy:
Preference is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Sections 472 and 473). All applicants claiming preference must submit verification from tribe or other acceptable documentation of Indian heritage. The Tribe shall give preference in employment opportunities first to Wilton Rancheria tribal members, then to spouses of tribal members and/or to other Native Americans.

Job Type: Full-time

Pay: $21.01 - $21.97 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person