The Role : Join the Joe Andruzzi Foundation as our

Event Coordinator

a.k.a. Event Dynamo), where your exceptional organizational skills and attention to detail will be pivotal. Newer to the world of events and looking to assist in the fundamental logistics and planning that have made JAF events so successful, you'll have a front-row seat to how nonprofits are designed and managed.

In this role, you'll support the Events Manager and Director of Events in meticulously planning and executing our high-profile and other events.

You'll help with all logistics, maintain event schedules, coordinate with vendors, and handle administrative tasks with precision.

Your strong written and verbal communication skills will ensure clear and effective donor and volunteer communications. As an outgoing, thrives-in-a-fast-paced-environment individual who can seamlessly multi-task, you'll play a crucial role in making our events successful and impactful.

This isn't just a job it's your front-row ticket to making a real difference. Here, no day is the same, and you will be an important contributor to JAF's impactful mission.

Your Impact : By creating successful events, you help to raise the critical funding that allows JAF to support more families, expand our growth, and push closer to a world without financial barriers to cancer care.

You'll help lead critical fundraising vehicles and strategize event plans that propel our mission forward. Your role is critical in maintaining the momentum of our work, allowing our leaders to focus on strategic decisions and partnerships that enhance our reach and effectiveness.

Join Us : As our Event Coordinator, you'll be part of the Joe Andruzzi Foundation's mission, creating moments that matter and memories that last.

Work alongside dedicated professionals in a supportive and uplifting environment where your contribution is not only recognized but celebrated.

You'll grow your skills, expand your network, and ignite your passion for event magic. Ready to bring your A-game and join a cause that's changing lives?

Let's make some unforgettable events together.

Step into a position that transcends the typical drive change with us at JAF.

Organizational Overview

The Joe Andruzzi Foundation (JAF) serves New England cancer patients who are experiencing financial and emotional stress due to a cancer diagnosis.

Cancer-driven income loss and rising out-of-pocket costs can leave families laboring to cover their everyday needs. Research links this economic strain - Financial Toxicity - with poorer health outcomes.

Because bills cannot be left unpaid due to a diagnosis, the JAF Programs help alleviate financial stress by assisting with rent / mortgage payments, utilities, food, and other essential household expenses so that patients and families can focus on accessing cancer care and the fight to get well.

Position Summary

Reporting directly to the Director of Events, this position is a part of the Development team. They will support the Director of Events and Event Manager by participating in the planning and execution of large and small-scale events, athletic activities, and other fundraisers.

The Event Coordinator will be an essential team member supporting all JAF fundraising events, including but not limited to the annual gala, golf tournament, Hop Overs, Team JAF activities (Boston Marathon and Falmouth Road Race and other athletic events), and other initiatives.

This position will focus on event logistics, auction fundraising, registration support, volunteer communication, spreadsheet recordkeeping, timely Salesforce data entry, event inventory, and other duties as assigned.

Our team is dedicated, collaborative, fun, and growing. JAF is a "can do" culture where everyone pitches in to achieve the Foundation's goals because our mission is front and center.

The Event Coordinator will have a broad range of responsibilities, including but not limited to the following :

Events Planning and Operations

• Support gala and golf auction activities, including procurement of silent auction items, working closely with the Event Manager, and tracking all items.
• At the direction of the Event Manager, communicate with volunteers, athletes, and vendors as needed.
• Work closely with the events team to ensure smooth day-of-event production and attendee experience, which includes supporting registration and volunteer training.
• Work closely with the Events Team to ensure a smooth pre-event day - event staging, day of packing lists, and all pre-event activities.
• Day-to-day administrative support relating to events and programs as needed, including monitoring vendors, travel planning, registration, tracking RSVPs, addressing questions, and partnering with JAF staff to resolve issues
• Collaborate with Development staff to build invitation lists and develop event themes / directions.
• Work with the Events Manager to ensure all event information goes into Salesforce and that systems are in place to acknowledge donors, sponsors, partners, and volunteers quickly and appropriately.

Team JAF Activities (Team JAF is JAF's athletic-oriented fundraising activities and includes well-known events such as the Boston Marathon, Falmouth Road Race, Golf Fights Cancer Golf Marathon, and other athletic events and road races) :

Assist the Director of Events with the execution of plans for each athletic event, including the external vendors (e.g.

apparel, graphic designer)

Accountable for all application intake,

organization, and tracking

of runner information in the provided spreadsheets, as well as Salesforce data entry. This includes adjusting the runner status in Salesforce to ensure "affiliations" are correct.

Work closely with the Director of Events to steward athletes, including fundraising progress and acknowledgment of milestones.

Support the Director of Events by updating Salesforce with information and acknowledging athlete fundraising.

Work closely with the

Director

of Events to coordinate water stops and cheer stations for Team JAF events, including supplies and coordination of the day of volunteers.

Please note this description is not designed to cover or contain a comprehensive listing of duties and responsibilities that are required of the employee for this job.

Duties and responsibilities may change at any time, with or without notice.

Relevant Experience and Skills

Excellent organizational skills (e.g., detail-oriented, able to balance multiple and competing priorities and deadlines, able to track projects and tasks)

Being a self-motivated team player and having a passion for JAF's mission is essential.

• Excellent written and oral presentation skills
• Able to present and communicate to senior staff, committees, and councils when needed

Able to manage a budget with guidance from the Director of Events

Strong technology skills and experience with Salesforce and / or Classy are a plus

Willingness to take direction and follow Foundation processes toward achieving goals

Qualifications

• Education : Bachelor's degree or equivalent applicable work experience required.
• Experience : Two years of successful experience supporting and executing events preferred or relevant internship work in events.

Salary and Benefits

This is a full-time, non-exempt position with a competitive salary range of $45,500 to 53,000 ($21.88 to $25.48 hourly) annually.

The range was established after a comprehensive market data analysis and industry benchmarks.

In addition to the base salary, we offer a comprehensive benefits package that includes, but is not limited to :

• Generous Paid Time Off (PTO), including the week between Christmas and New Year's Day
• Paid holidays
• Medical and dental insurance
• Flexible spending accounts
• 401k retirement plan

To Apply :

Please submit a cover letter and resume to openings@joeandruzzifoundation.org

Last updated : 2024-06-04