Executive Assistant to support Senior Executive of a major Organization in Baltimore. strategic and daily basic tasks

The Executive Assistant provides high-level administrative support to [Executive Title], ensuring the smooth operation of the executive office. This role involves managing schedules, preparing reports, handling correspondence, and performing various tasks to facilitate the executive’s ability to lead the organization effectively.

Calendar Management:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Ensure the executive’s calendar is up-to-date and conflicts are resolved.

Communication:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, proofread, and edit correspondence, presentations, and reports.

Meeting Coordination:

• Organize and prepare for meetings, including gathering documents, preparing agendas, and recording minutes.
• Follow up on action items from meetings.

Travel Arrangements:

• Plan and book travel itineraries, accommodations, and logistics for the executive.
• Prepare detailed travel itineraries and ensure all necessary travel documents are in order.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Conduct research, compile data, and prepare reports as needed.

Administrative Support:

• Manage and prioritize incoming communications, including emails and phone calls.
• Maintain filing systems, both electronic and physical, ensuring data confidentiality.
• Handle expense reports and monitor budget allocations.

Liaison Role:

• Act as a liaison between the executive and various departments within the organization.
• Facilitate communication and ensure the executive is informed of critical issues.

Qualifications

• Bachelor's degree or equivalent experience
• Experience in administrative role
• Strong written and verbal communication skills
• Ability to work in high intensity, fast-paced environment