At least 2 years of proven experience as a Legal Secretary

Ability to support multiple attorneys

Stable career history and excellent references

Excellent computer skills; technically savvy and able to transition easily to new software systems

Required: MS Office Preferred: Legal/Data Management Software

Prefer someone proficient in MS PowerPoint

Excellent typing skills and experience transcribing dictation

Preferred: experience working with rough drafts of litigation pleadings and settlement documents

Filing documents with State and Federal courts (including e‐filing)

Areas of legal work preferred: litigation, probate, employment law, immigration

High level of organization and detail‐oriented

A ‘can‐do’ attitude with the ability to change direction quickly and accurately

Excellent communication skills, good public relations with clients

Observes confidentiality

Fluency in any foreign languages a plus

Essential Duties & Responsibilities:

1. Operates a computer; transcribes dictation.

2. Types correspondence, memoranda, and other legal documents; drafts standard correspondence, memoranda, and other documents.

3. Screens telephone calls and records messages. Communicates with clients as needed.

4. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If

necessary, routes mail to specific delivery service and follows up on timely delivery.

5. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.

6. Opens new files, performs conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Maintains files for all active and off docket matters. Keep filing up to date.

7. Receives clients and visitors; maintains good public relations with clients; observes

confidentiality of attorney-client relationship.

8. Makes appointments for attorney(s).

9. Processes bills; proofs billing sheets; reviews and edits bills.

10. Performs legal assistant duties as requested including filings with courts.

11. Performs overload typing of dictation as time permits and as requested by other attorneys.

12. Other Duties as assigned.