Job Description

· The Executive Assistant to the President‘s Office will provide a wide variety of complex and confidential support including communicating information on behalf of and as acting as a liaison for assigned Administrators to/with JPII Schools, staff and families, Board of Directors, and other internal groups.

· Professionalism is essential.

Essential Duties And Responsibilities: (Other duties may be assigned)

· Perform a variety of administrative duties: welcome visitors, issue communications to staff and various stakeholders, answer/screen calls and visitors, and schedule appointments and meetings.

· Serve as recording secretary for Board of Directors and JPII Council meetings: generate agendas, maintain minutes, schedule meetings, and provide support where needed.

· Responsible for communication with staff including but not limited to staff professional development days, prayer requests, etc.

· Schedule and assist with preparations and hospitality for various meetings.

· Maintain JPII Catholic Schools’ academic calendar and system-wide State reporting.

· Responsible for JPII Newsletter and weather-related communications to families and staff, and cascade information to the schools based on established communication protocols to share with individual school communities.

· Maintain JPII Catholic Schools’ Policy Manual and ensure all policies are up-to-date, distributed, and accessible.

· Collaborate with Advancement to post, revise, and update materials on the JPII schools’ websites.

· Maintain and ensure student/parent handbooks are updated annually and annual back-to-school forms are up-to-date, accessible, and sent to all JPII families prior to the start of the school year.

· Order and maintain stationery for all JPII schools and departments.

· Oversee that the branding for JPII Schools is accurate and meets guidelines.

Other Responsibilities:

· Schedule President and Vice President’s calendars – make sure President and Vice President move according to calendar and have the information for each meeting as needed.

· Manage Office – make sure the office is running smoothly.

· Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

· Follows the St. John Paul II Catholic Schools’ policies and standard processes and respects the teachings and practices of the Catholic faith.

· Participate in professional development as determined by the President.

· Perform any other work reasonably related to the position.

Qualifications:

· College Degree, preferred.

· Three to five years of successful experience as an Administrative Assistant, preferred.

· Ability to maintain a high level of confidentiality.

· Possess professional speaking, writing, and editing skills.

· Possess computer skills to include Microsoft Office products and the willingness to learn new skills.

· Highly organized with attention to details and accuracy.

· Professional etiquette and composure as a representative for JPII Schools as all times.

· Ability to manage multiple projects with shifting priorities and competing deadlines.

· Team player but demonstrates the ability to work independently and be a self-starter.

· Ability to work a flexible schedule when necessary.

• Must have a clear understanding and appreciation of the mission, values, and traditions of Catholic School education.

Application Procedures
All applications must be made via https://www.jp2schools.org/general-application-3/and include a cover letter, resume, and three letters of recommendation.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person