ABOUT OUR COMPANY

In 1987, we established a small family company to improve the obstacles we found in the painting industry and have grown to serve the New England area. Our success is due to putting people first, treating employees like family and building strong relationships with employees, customers and vendors. We are the go-to subcontractor for Property Managers, Manufacturers, Pharma Companies, Warehouses, Aerospace & General Contractors because of our professionalism and for the high-quality & reliable work we provide on time and as described. It's not just painting for us; We are a people-oriented business that aims to inspire people to achieve more than they thought possible, both clients and staff. We look to develop others and help them grow and advance within.

AP SPECIALIST

As an AP Specialist your main role is to manage the accounts payable inbox which consists of managing vendor invoices, company credit card receipts/reconciliation, monthly statements, and all vendor compliance and onboarding. In this position you will also be responsible for weekly/interim check runs, EFT/online payments, and other varying accounts payable / accounting activities including customer pre-qualifications, office supply management, and portal reporting. All aspects of this role require a high level of follow through and communication, being detail oriented, and strong time management skills in order to complete tasks efficiently and accurately. The ideal candidate is extremely organized, takes initiative and works collaboratively with others.

As an AP Specialist your primary responsibilities will consist of:

• Vendor invoice management/price checking & PO accuracy
• Company Credit Card Reconciliations
• Vendor payments (Check runs/EFT/Online payments)
• Vendor onboarding (Insurance/W9 Compliance)
• Management of Accounts Payable inbox
• Monthly vendor statement reconciliation

ABOUT THE JOB - KEY RESPONSIBILITIES:

• General Accounting Support: Prepare necessary paperwork for customers; Follow-up communications for past due accounts; Prepare sales & use tax reports; field timecard approval
• Vendor Relationship Management: Routine cost auditing - vendors, projects, and special pricing; Maintain good working relationships with vendors - provide info, auditing, discuss payment terms, etc; Pay vendors according to our terms and policies; Vendor account reconciliations; Communicate needs and provide answers to vendors regarding accounting issues
• Office Management: Managing office supply inventory/ordering, providing vendor/customer references & credit applications, processing employee reimbursements etc.

ABOUT YOU - TRAITS AND SKILLS NECESSARY FOR SUCCESS:

• You prefer maintaining and establishing an organized workplace.
• You enjoy compiling, confirming and organizing information.
• You can finish tasks despite challenges or resistance.
• You demonstrate predictable performance in repetitive situations.
• You identify and prioritize activities that lead to a goal.
• You demonstrate self-control and an ability to manage time and priorities.
• You are customer-focused and are committed to customer satisfaction.
• You can easily adapt to change

REQUIREMENTS:

• Education: some college minimum / bachelor's degree in related field preferred
• Related experience beneficial, but we will train the right person
• Strong MS Excel skills

SCHEDULE

• Monday through Friday 8-4, with some flexibility
• This position will work remotely as well as from our office in Peabody or North Andover, Massachusetts

COMPENSATION:

• $50,000 - $55,000 to start, with many advancement opportunities
• 65% paid family health insurance, dental, 401k, with company match, paid life insurance, paid short & long-term disability, FSA (flexible spending account), dependent care benefits, 3 weeks Personal Time Off per year

TO APPLY:

Visit our web site: https://www.kaloutas.com/careers