As an integrated part of the department, this position provides coordination of office flow and activities. Offers support in coordinating and maintaining files and data activities in an efficient manner. Provides clerical support to the department staff.

Essential Duties: • Support managing meetings for assigned projects Attendee Validation Schedule Coordination Room Reservations& Setup Meeting Invitation Management Meeting Agenda Development & Distribution Meeting Notes Development & Distribution Meeting Documentation Management • Risk/Action Items/Issues/Decisions Log Management Translating information from meetings, emails, ad hoc discussions into the appropriate RAID log entries Ensuring owners / assigned to parties are given to each entry, along with due date Following up to ensure assigned to parties fulfill their assignments by the defined due date • Special Projects / Miscellaneous Duties, as assigned by Director Reconciliation and cleanup of various reports/dashboards Providing RAID-like support for department internal efforts • Project Documentation Management Ensuring project artifacts are collected, named (in accordance with standard naming convention), posted to the appropriate project documentation repository (currently Sharepoint) Using project documentation repository properly to maintain version control and minimize confusion Identifying documentation gaps and project documentation non-compliance, and escalating to Director PMO for guidance and next steps Minimum Education: • High school or equivalent Minimum Experience/Knowledge: • Req High school or equivalent • Req Bachelor's degree Business Management or Administration or related field • Req 1 year Experience working on various departmental projects Detail-oriented Deadline-driven Well-organized Exceptional and adaptive written and oral communicator Positive, pleasant demeanor ‘Can-do’ attitude Driver, i.e., rolls up sleeves to move work forward / does not wait to be spoon-fed instructions • Pref Experience contributing to projects, work threads and tasks with multiple contributors, aggressive deadlines, competing requirements • Pref Experience developing well written business documentation • Req Advanced proficiency with Microsoft Office applications. • Req Excellent organizational skills, detail oriented with strong ability to multi-task required. • Req Ability to maintain confidential information required. • Pref Familiarity with electronic medical records preferred. • Pref Customer Service skills including patient satisfaction preferred. • Req Certification - Job Relevant • Must be a Certified Associate in Project Management (CAPM certification) by Project Management Institute (PMI). If not, must be certified within one year of hire/transfer. Required License/Certification: • Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The hourly rate range for this position is $22.00 - $34.18. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.