Real Estate Administrative Job Description

We’re looking for a motivated and dynamic personality to join our team of “go-getters”. This role will serve as direct support to the Team Leader Amy Burakovsky. In addition to supporting Amy, there will be a heavy emphasis on administrative tasks with a great deal of client interaction. Job seekers should be driven professionals looking for growth opportunities. If this sounds like you, let’s chat!

Location

Short Hills, Summit, Chatham NJ and surrounding areas

Role and Responsibilities

• Incoming Leads Checklist: Enter new clients into CRM: Brivity, GSMLS, Constant contact, OH lists into Brivity
• Lead follow up, management, and nurture
• Email Management
• Amy’s Calendar Management
• Amy’s appointments: manage setting and confirming with clients and agents
• Postcards & Farming, quarterly postcard, market updates, snail mail
• Listings: Listing set up, schedule & attend photoshoot, MLS listing input, Constant Contact Email Blast, KW Email blast, Property Website, order sign post, update and drop off marketing material, order marketing material
• Manage all transactions from contract to close and attend appts as needed
• Document control: Listing Paperwork and MLS PPW submittal, Transaction Management, Writing offers, and Submitting Closing PPW to KW
• Closings: Manage Closing Checklist
• Referral gift drop offs
• Events email and calls
• Maintain and update vendors list
• Maintain Buyer Packets and Listing Presentations (update as needed)

Qualifications

• High school diploma required, bachelor’s degree preferred
• NJ Real-estate license (current or willing to get within first 90 Days)
• Real Estate experience preferred but not required
• Valid U.S. driver’s license with the ability to travel by car
• Ability to work independently and in a fast paced environment
• Excellent interpersonal and communication skills