Finance and Administrative Coordinator

Summary:

We are seeking a detail-oriented and versatile professional to join our admin/finance team. This role will focus on processing accounts payable, auditing benefits bills, and providing key backup support to payroll and other finance functions. The ideal candidate will demonstrate strong organizational skills, excellent attention to detail, and a collaborative approach to support multiple departments efficiently.

We offer a competitive benefits package, which includes medical, dental, vision, Group Life and AD&D, Voluntary Life, Long-Term Disability, a 401(k) match, profit-sharing, and paid time off (PTO).

Duties / Responsibilities:

• Process accounts payable invoices, ensuring accuracy and timely payments to vendors.
• Review and verify invoices and check requests, resolving any discrepancies or issues.
• Match invoices to purchase orders or receiving documents.
• Enter invoices into the accounting system and maintain up-to-date records.
• Prepare and process electronic transfers, payments, and check runs.
• Reconcile vendor statements and research and resolve any outstanding balances.
• Assist in month-end closing tasks, including accounts payable accruals.
• Maintain vendor files and ensure proper documentation is stored and accessible.
• Communicate with vendors regarding payment inquiries and resolve issues as needed.
• Collaborate with other finance team members to support general accounting functions.
• Serve as a backup to the payroll process, ensuring smooth continuity in the absence of primary payroll personnel.
• Audit monthly benefits bills for accuracy and resolve any discrepancies.
• Provide backup support for accounts receivable functions.
• Assist in the procurement of office supplies and manage inventory to ensure timely replenishment.

Required Qualifications:

• High school diploma or equivalent;
• Minimum of 1-2 years of experience in accounts payable/receivable or a related field.
• Strong knowledge of MS Office, particularly Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Associate’s degree in Accounting or related field preferred.
• 2 years of experience in accounts payable or related field.
• Proficiency with accounting software

Normal Working Hours and Conditions:

Core business hours are generally 8:00 am–5:00 pm. However, this position may require work to be performed outside of normal business hours based on Company operations.