Position Details

Administrative Assistant Center Programs / Student Services

260 Days, Non-Union Hourly Classified

Broad Statement of Responsibilities :

Performs routine and advanced secretarial, clerical, and administrative duties to assure efficient and

effective operation of the office and a positive impact on the provision of educational services.

Job Qualifications :

High school graduate, plus minimum five (5) year experience in secretarial or related field, preferably in the Special Education environment;

requires proven expertise in secretarial and administrative functions, including computer and online skills.

• High level of communication and interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts, parents and the general public.
• Ability to read, comprehend, and transmit complicated and detailed instructions in order to plan and perform job duties.
• Broad knowledge of organizational operations and policy, and a high level of experience and technical skills.
• Ability to pay close attention to details; to organize, prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.
• Proficiency with a personal computer in a variety of software programs including Microsoft Office (Word, Excel), Canva, and Google Suite with the ability to learn new technology applications and tools.
• Knowledge of Special Education law and rules.
• Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities.

Demonstrates the ability to examine the impact of education inequities in student achievement outcomes as it aligns with race, ethnicity, and socio-economic status.

Specific Duties & Responsibilities :

Performs standard and advanced secretarial and clerical duties for supervisor(s) including word processing and other computer operations;

originating, editing, and proofing correspondence, minutes, reports, notices, recommendations, and other materials; administers matters generally routine in nature to conserve supervisor(s) time.

Initiates, responds to and routes telephone calls; screens and routes incoming mail, publications and other materials, initiates and responds to routine and non-routine inquiries;

resolves problems and refers questions with policy and procedure implications to supervisor(s).

• Provides positive public relations to callers / visitors; makes arrangements for visitors’ comfort.
• Performs varied secretarial / clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.
• Establishes and maintains confidential files for organizational / departmental records in manual and computerized modes.
• Purchases and maintains departmental supplies.
• Creates and maintains correspondence, documents, forms, and databases for the center programs.
• Strong technology and software application skills to include use of Student Information Systems, PowerSchool and PowerSchool Special Education and Red Rover.
• Provides technical assistance to center programs building staff on Student Information Systems.
• Coordinates center program workshops / conferences, and other functions related to department and supervisor(s).
• Assists with planning and conducting professional development for special educators in center programs including completing HUB forms, processing School-Based Continuing Educational Clock Hours (SCECH) applications and coordinating communication.
• Must be available to attend evening and weekend center programs activities on occasion.
• Performs other secretarial and clerical tasks as assigned.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered.

The requirements listed above are representative of the knowledge, skill and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary : Non-Union Hourly Classified, 260 days, Grade 5, commensurate with education and experience

Benefits : Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and personal days;

State of Michigan retirement plan

Last updated : 2024-07-19