Job Overview:
Kentucky to the World, a non-profit organization based in Louisville, KY, is seeking a highly organized part-time Administrative Coordinator. Our mission is to elevate the cultural and intellectual reputation of the Commonwealth on the global stage. We accomplish this by sharing compelling stories of extraordinary people with Kentucky roots, who are shaping our world through their creativity, intellect, and passion. The goal of the work and stories shared through Kentucky to the World is to change the narrative of Kentucky for those inside and outside the state. Come be a part of our work to change the national conversation for our great state of Kentucky!

The Administrative Coordinator will be responsible for managing the day-to-day administrative functions of Kentucky to the World (KTW). The person in this position will balance a variety of responsibilities; therefore, a high degree of flexibility, a professional attitude, significant initiative, and attention to detail are required.

Work on contract primarily from home office, approximately 16-20 hours per week, with in-person requirements as needed for work with the CEO, quarterly board meetings, and 3 to 6 live events/year; some travel. Compensation based on qualifications and previous work experience. KTW will provide a 1099 to the contractor and the contractor will pay his/her own taxes and insurance. Reports to the President/CEO.

• Proficiency in MS Office (Word, Excel, PowerPoint) and able to work with advanced features such as document templates and mail merge required.

• Proficient using Google Drive as a file management and team collaboration tool required.

• Experience with donor management software such as Little Green Light required.

• Experience with digital publishing platforms such as EventBrite, Mailchimp, Squarespace preferred.

• Must have reliable PC or Mac computer equipment that can support the software that we will provide to perform job responsibilities and duties.

• Self-starter who can work both independently and under direction.

• A resourceful, punctual team player with excellent organizational and multitasking abilities. Experience in a law office is a plus.

• An analytical mind with problem-solving and decision-making skills.

• BS/BA in Business Administration or related field or equivalent preferred.

JOB DUTIES

Business Communication

• Initiate and schedule in-person meetings or meetings via Zoom, and use Doodle as needed.

• Lead and/or participate in meetings (virtual and in person), take meeting notes as needed.

• Produce materials and send out notices for Board meetings.

• Produce and process business correspondence as requested, such as invoices and donor correspondence.

• Work with the Business Manager to coordinate all record keeping.

• Prepare and proofread other business documents as needed.

Donor Fundraising

• Maintain an existing donor database, to include adding new and updating existing donor profiles, other contacts, and all donations.

• Export various lists from the database as requested.

• Produce fundraising packets, including preparing, printing, and processing mass letter campaigns.

• Print and process development letters and thank you letters as donations come in.

Event Planning

• Develop a PR and marketing timeline for each live event to avoid community schedule conflicts.

• Set up and oversee event details in online media such as EventBrite for ticket sales.

• Oversee event logistics, including but not limited to: manage event setup and volunteers, order signage, communicate with venue staff, such as Kentucky Performing Arts re: needs and layouts.

• Coordinate publishing of event information published in printed media.

• Communicate with event sponsors such as Republic Bank Foundation re: promotion via their internal channels.

• Coordinate with the venue regarding ticketing (student, comp, consignment, and donors) and track overall ticket sales.

• Email Board, sponsors, and community partners about tickets for events and manage their seating.

Website Content & Campaigns

• Proofread website content for accuracy and update as needed.

• Work with team members on both graphic design and website updates; communicate and collaborate as needed to accomplish the goals for each initiative.

Job Types: Part-time, Contract

Pay: From $20.00 per hour

Expected hours: 16 – 20 per week

Benefits:

• Flexible schedule

Experience:

• Office management: 3 years (Required)

Work Location: Hybrid remote in Louisville, KY 40207