Summary

The Project Assistant position for Keystruct Construction will provide timely, accurate information and support services to various departments within the organization. This position will be responsible for daily administrative tasks that support project needs.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Sets up master files and project manager binders for new jobs.

· Transfers and reviews estimates into company’s appropriate software.

· Revises cost codes and estimate changes in accounting software as necessary.

· Processes and reviews subcontracts, purchase order and change orders for grammar, layout and totals.

· Processes submittals, shop drawings and product data.

· Tracks owner contracts, subcontracts, purchase orders, change orders and submittal information to ensure Keystruct receives signed original documents.

· Tracks safety acknowledgements and project specific insurance certificates.

· Processes and checks project conference meeting minutes for grammar and layout, distributes to management, owners and subcontractors on project.

· Copies plans and specs as needed.

· Assembles project O&M manuals at completion of project.

· Reviews, submits and tracks Subcontractor Certified Payroll on prevailing wage contracts.

· Scans all drawings, contracts, subcontracts, purchase orders, change orders, etc.

· Updates bidding schedule, design schedule and jobs pending reports weekly.

· Processes and checks proposals from Estimator for grammar and layout.

· Sets up files, file quotes, and pre-qualification forms.

· Requests bid bonds, performance and payment bonds, filling out bid forms and associated paperwork for private and public projects.

· Assists the estimating department with project proposals and presentations.

· Assists the estimators in making phone calls, printing and copying drawings and specifications.

· Assists the estimators in sending out bid invitations to subcontractors and suppliers.

· Assists the estimators and project managers with tracking bids and prospecting with new and existing clients within the CRM program.

· Prepare agenda, reports and meeting minutes for Friday morning meetings.

· Prepares agenda, and meeting minutes for superintendent, safety and all company meetings.

· Provides telephone coverage as assigned.

· Performs all other duties as assigned/

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires responsibility for confidentiality where negligence could have a significant impact on the company or its employees.
• Job data, forms, information, and all other data
• Excellent multi-tasking skills and a demonstrated self-directed work ethic are required.
• Includes responsibility for the health and safety of others.
• Includes responsibility for outcome of work and results.
• May require wearing common protective or safety equipment at times.
• Must have good organizational, time management and problem-solving skills.
• Ability to work accurately and meet deadlines.
• Must be detail oriented.
• Must demonstrate strong management, listening/interpersonal, customer service and communication skills including oral and written.
• Must be able to work independently and able to be a team player when necessary.

Education and/or Experience

• Three-years related experience and/or training; or equivalent combination of education and experience.

· High School Diploma/ GED

Language Skills

• Ability to read, write, and comprehend instructions, correspondences, and memos.
• Ability to effectively present information to customers and other employees of the organization.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to make quick decisions.

Computer Skills To perform this job successfully an individual should have knowledge of the following software such as

• Must demonstrate basic computer skills including Microsoft Excel and Word.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to sit, stand, walk and climb
• Occasionally lift and/or move up to 25 pounds.
• Employees must request assistance and use appropriate equipment when necessary.
• Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Subject to exposure to sounds, odors, dirt, poor ventilation, inclement weather (heat/cold) and noise levels that are distracting or uncomfortable

o potential exposure to hazardous materials while on jobsites

Work Remotely:

· No

Viocity Group is proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Viocity Group.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• York, PA 17406: Relocate before starting work (Required)

Work Location: In person