Description

Job Purpose:

The Office assistant will be responsible for acting as the primary receptionist, creating, and managing files, data entry for general accounting, and supporting other staff with organizational tasks.

Duties & Responsibilities:

• Serves as the receptionist for the office, greeting visitors and applicants.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Create and update records ensuring accuracy and validity of information.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individuals, processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Perform data entry associated with general accounting.
• Maintains the integrity and confidentiality of human resource files and records.
• Provides administrative support to the HR & Quality departments.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Handle data entry reporting and assist with data clean-up for assigned department manager(s).
• Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice.

Requirements

Required Skills/Abilities:

• Minimum High School Diploma or General Education Degree (GED) 
• Minimum 1-2 years’ administrative experience preferred.
• Ability to type at least 45 words per minute.
• Knowledge of “back-office” computer systems (ERP software), copiers, scanners, personal computers, and other standard office equipment.
• Excellent organizational, time management, and attention to detail skills.
• 1-2 years’ experience with accounts payable or general accounting.
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills

Working Conditions:

• The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

Physical Requirements:

•  Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Background Check: Employment will be dependent on the candidate successfully passing a background check.

Benefits: KF Valves LLC offers competitive compensation based on qualifications, a comprehensive benefits package including medical, dental, vision, and 401k benefits. Paid holidays and Paid Time Off (PTO) is also offered.