POSITION SPECIFCIATION

Position Recruiting Coordinator

Department Human Resources

Reporting Relationship Talent Acquisition Manager

COMPANY BACKGROUND

KFI Engineers is a recognized industry leader in facility infrastructure design and performance. Since 1996, our culture of collaboration and unique capabilities have allowed us to make a difference in the way infrastructure and processing projects are delivered.

Headquartered in St. Paul, MN, with numerous regional offices throughout the United States, and a team of hundreds of professionals, we offer opportunities to continue your career with mentorship programs, career growth support, and continued education. With KFI, we find a way to provide creative solutions to unique projects while providing the same care we would expect if we were the client. For more information about KFI Engineers and our culture, please visit www.kfi-eng.com.

POSITION OVERVIEW & RESPONSIBILITIES

The Recruiting Coordinator plays an integral role in the execution of the hiring process by providing administrative support throughout the recruitment life cycle including candidate attraction, evaluation and hiring. This position will assist with creating great hiring experiences.

Specific responsibilities will include, but are not limited to, the following:

• Scheduling interviews and arranging for travel when needed, ensuring a seamless experience for candidates and internal team members.
• Preparing and distributing assessments and performing reference checks.
• Tracking and managing job postings.
• Creating and distributing reports and key metrics for weekly and quarterly reporting.
• Administration and updating of job descriptions.
• Provide administrative support and coordination for career fairs, outreach programs and recruiting events.
• Assist with candidate sourcing and perform candidate screenings during peak times.
• Monitor shared inbox and respond to all information requests in a timely manner.
• Assist in the execution of employment branding activities.
• Maintain accurate and up-to-date records in the applicant tracking system (ATS).
• Tracking of vendor and agency agreements.
• Performing talent /market research as needed.

Additional Duties:

• Support Human Resource team with special projects as needed.
• Provide backup support to office administration team on occasion.

QUALIFICATIONS

Required :

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with an aptitude for learning new software.
• Experience providing administrative or client support in a professional office environment.
• Excellent verbal and written communication skills.
• Demonstrated experience managing multiple projects and deadlines simultaneously.
• Experience executing tasks requiring high attention to detail within a fast-paced environment.
• Ability to provide a high level of customer satisfaction for the services provided.
• Problem solving skills; ability to identify and suggest solutions.
• Experience working collaboratively as well as independently.
• Ability to maintain confidentiality and handle sensitive information.
• Some travel may be required.

Preferred :

• Bachelor’s Degree and/or 3 years relevant experience preferred.
• Experience with HR Systems and/or Applicant Tracking Systems preferred.
• ADP experience a plus.

CORE BEHAVIORS

Accountable

• Demonstrates persistence in the achievement of goals.
• Acts with a sense of urgency.
• Takes responsibility for own actions.

Business Focus

• Demonstrates agility, adapts well to changes.
• Works well under pressure.
• Meets commitments to internal/external customers.

Project Execution

• Plans projects well, managing last-minute rushes and disruptions.
• Balances Speed and Quality.
• Looks for improvement in our delivery, tools and processes.

Demonstrates Respect for Others

• Keeps others adequately informed.
• Exhibits objectivity and openness to others' views.
• Adapts communication style and method based on audience and situation.

Team Player

• Balances team and individual responsibilities.
• Shares expertise with others.
• Inspires respect and trust.

KFI Engineers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.