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Kimley-Horn is looking for an Administrative Assistant/Project Support Specialist to join our team in Boise, Idaho (ID)! This is not a remote position.
Ranked on Fortune Magazines 100 Best Companies to Work For for seventeen years, ranked on 100 Best Workplaces for Millennials and listed on Forbes Best Places to Work for Women, Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. At Kimley-Horn we provide the environment for our people to flourish along with offering many great benefits including generous health benefits, industry leading 401k matching, profit sharing, a highly rewarding bonus program, and many other great benefits. We are one of the nations most comprehensive and best respected engineering and land planning firms in the nation.
We are seeking a full-time administrative assistant to support our Boise office which consists of approximately 50 team members. The chosen individual must be able to present a professional company image through in-person and phone interaction. This position has multiple responsibilities including general clerical, receptionist, and project-based work including but not limited to:
Responsibilities:Manage and submit all expense reports for senior/project managers (10 )
Support staff in assigned project-specific based work
Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
Support Accounting with filing/coding of vendor and sub-consultant invoices
Perform general clerical duties to include but not limited to creating deliverables, photocopying, report binding, mailing, FedEx shipping, and filing
Answer telephones and transfer to appropriate staff members
Set up and coordinate meetings and calendars (Teams system)
Efficiently work with internal and external clients to meet all needs
Meet and greet clients and visitors; host/cater internal and external meetings
Maintain professional presentation and cleanliness of common spaces
Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
Drive to complete various errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
Keep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies as needed
Maintenance/upkeep of production and supply rooms which includes a variety of printers
Research, price, and purchase office supplies through corporate systems; support with inventory organization
Proactively develop and improve processes
Other duties as assigned
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it thats why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horns placement on the Fortune 100 Best Companies to Work list for 17 years!
Full Time
$56k-70k (estimate)
08/24/2024
09/08/2024
kimley-horn.com
ATLANTA, GA
15,000 - 50,000
1967
RAYMOND P STRYCHALSKI
$500M - $1B
Business Services
Kimley-Horn is one of the nations premier planning and design consulting firms. With over 3,000 staff members in more than 80 offices across the U.S., the firm offers full services in a wide range of disciplines. Clients know Kimley-Horn for the creativity of our solutions and the sense of urgency we bring to each and every project. We take a clients-eye view of our work, planning and designing to accomplish the clients goals in the most effective manner. A quality workplace is equally important to us, and the unique benefits we bring to our staff have been recognized by Fortune magazine (100 ...Best Companies to Work For and "100 Best Workplaces for Millennials") and Civil Engineering News (#1 Best Civil Engineering Companies to Work For). For more information on Kimley-Horn, please visit www.kimley-horn.com.
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