Position Description: The Office Specialist supports office reception, communications, and office administration for the building.

Reports to: Office Manager

Reporting Expectations: Reports to the building on rotating basis/Q4- report in-person.

PERFORMANCE RESPONSIBILITIES:

Receptionist

• Reports promptly and consistently during assigned hours
• Greets individuals entering the building (visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures.
• Answers school telephone system for the purpose of responding to inquiries, transferring calls, and/or taking messages.
• Distributes items within the site (mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
• Maintains reception area materials and files (newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
• Maintains building information (use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
• Oversees the distribution of mail/packages to staff for the purpose of ensuring delivery to appropriate personnel.
• Develop and maintain positive relationships with students, families, staff and community members.
• Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety and/or security issues

Virtual Support

• Audits student files and prepares them for Infinite Campus upload
• Liaise with student households to communicate around recruitment, records verification, and to exchange school information and student data, as needed.
• Coordinates special projects for operations director, principal and network team

Office Administration

• Performs general clerical functions (scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Coordinate service of copiers and printers as needed
• Track and manage student payments, not limited to school supply fees or lost items
• Help plan logistics and preparation for school events, including, but not limited to, field trips
• Recruit and maintain active substitute pool
• Prioritize tasks and projects while also being able to pivot to resolve urgent matters in a successful way
• Secure substitutes as needed to fill teacher absences
• Manage incoming and outgoing correspondence concerning school events, field trips, and school closings etc.
• Manage and distribute orders and dismissal tags
• Print postage stamps
• Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.
• Capture student attendance in Infinite Campus daily
• Maintain school wide parent contact information in Infinite Campus and ParentSquare
• Assist Office Manager as needed

KEY ATTRIBUTES:

• Values that align with the Kindezi model and goals
• Demonstrated commitment to increasing student achievement and supporting the social-emotional needs of students
• Dedicated, reflective thinker with a growth mindset
• High academic expectations; Believes that all students deserve an equitable education experience no matter their circumstances.

MINIMUM QUALIFICATIONS:

• Be a United States citizen or otherwise have authorization to work in the United States
• High School Diploma/ GED required
• Highly organized and detail-oriented
• Proficient in Microsoft Word, Excel, and PowerPoint
• Strongly preferred - Experience with Infinite Campus

REQUIRED CERTIFICATIONS:

• Have the ability to pass an Atlanta Public Schools background check and obtain a GaPSC-issued clearance certificate

WORK EXPERIENCE:

• 2 years of administration experience in a fast-paced environment required
• Prior experience managing school records

COMPENSATION/BENEFITS:

• Compensation aligned with The Kindezi Schools’ salary schedule
• Teacher Retirement System (TRS) pension, 403b plan, paid time off, health, vision, and dental insurance, employer-paid life insurance, and short and long-term disability benefits.

JOB CLASSIFICATION:

• Work Days: 190 School Staff
• Salaried, Full-Time, Exempt