ROLE
We are looking for an experienced Paralegal to support the U.S. Attorney's Office (USAO), District of New Mexico. Your scope of work includes providing comprehensive witness management services, coordinating travel and lodging, preparing legal documents, maintaining accurate records, and ensuring the seamless support of witnesses throughout their involvement in the judicial process.
This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
I. Witness Management

• Coordinate travel arrangements for witnesses (e.g., contacting travel agencies, local transportation services and lodging)
• Prepare and provide confirmed itineraries and necessary information to witnesses, USAO staff, and other relevant parties
• Receives contact information for witnesses from the AUSA'S, Legal Assistants or Law Enforcement
• Determine special needs, concerns, or indigent status of witnesses from the AUSA prior to contact
• Ensure all travel information, appearance dates, and times are confirmed and communicated to witnesses
• Coordinate with the U.S. Marshal Service for on-the-spot indigent witness payments

II. Document Preparation & Processing

• Draft and process travel and lodging forms for witnesses
• Generate and submit necessary documents for federal employees subpoenaed to testify
• Prepare and submit DOJ vouchers for witness compensation to ensure all required documentation is included
• Obtain additional information from other agencies/organizations

III. Communication & Support

• Field phone calls and answer questions related to travel logistics and reimbursement processes for witnesses
• Provide guidance to USAO personnel on witness-related expenses and reimbursement procedures
• Draft memorandums related to witness work or school absences and submit them for approval
• Coordinates with AUSA and staff on witness travel arrangements prior to trial or headings

IV. Administrative Duties

• Maintain witness management records and files
• Use automated systems to track cases, update records, and generate reports
• Maintain a calendar to track court dates and witness appearances
• Uses knowledge of the Government Travel Account (GTA) system to ensure all GTA accounts are billed correctly
• Maintains GTA documentation, ensuring all fields have corlect data entdes and files all receipts as received
• Prepares monthly PDF Portfolio's and credit card reconciliation packets for three separate GTAS
• Maintains and organizes inventory voucher forms and monthly GTA reconciliation packets in an electronic database
• Maintain an electronic database of finalized signed and dated hotel Memorandum of Understanding (MOU) agreements
• Establish case and project files
• Prepare and format management reports
• Use word processing software for preparing and correcting reports/correspondence
• Manipulate, transfer, compute, and print information
• Schedule appointments

V. Customer Service

• Deliver services in a victim-centered, trauma-informed, and culturally sensitive manner
• Provide timely updates to supervisors on any issues requiring immediate attention
• Respond to inquiries regarding case-related status

KNOWLEDGE & SKILLS

• Knowledge of legal procedures, office administration, data management preferred
• Proficient in Microsoft Office (e.g., Word, PowerPoint, Excel, Outlook) and Adobe Acrobat
• Excellent written and verbal communication skills

BACKGROUND

• Progressive and relevant experience in logistics management, administrative support, and customer service
• Proficient in Word Processing and data entry/retrieval
• Highly organized and analytical

EDUCATION

• High School Diploma required
• Undergraduate Degree preferred

LOCATION

• Albuquerque, New Mexico, 87102

TELEWORK

• Some telework is available

CLEARANCE

• U.S. citizenship is required since this role supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• Travel is required

WORK HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility - Nonexempt

RELOCATION

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.