Job Overview:

We are seeking a detail-oriented and highly organized Office Assistant to join our team. The ideal candidate will provide administrative support, handle office tasks efficiently, and assist in ensuring smooth office operations.

General Duties:

- Manage office tasks such as filing, data entry, and organizing documents

- Greets walk-in customers and assists as necessary

- Assist with QuickBooks entries and financial record-keeping

- Handle order entry and maintain inventory records

- Utilize computer literacy skills to create spreadsheets, reports, and presentations

- Answers & routes inbound phone calls; monitors and responds to voicemails

- Deliver exceptional customer service to clients and visitors

- Maintain phone etiquette standards when answering calls

- Assist in the creation of marketing materials

- Receives and processes incoming mail; prepares outgoing mail

- Responsible for managing and enhancing our social media presence, crafting engaging social media content, monitoring online platforms, and responding to inquiries promptly

- Assist in Handling incoming internet leads

- Collects customer payments in person and over the phone

- Support event planning activities as needed

- Must also be able to handle multiple priorities and deal appropriately with sensitive and confidential information.

Qualifications:

- Proficiency in QuickBooks for financial management tasks

- Experience with order entry systems and inventory management

- Strong organizational skills with the ability to manage time effectively

- Knowledge of personal assistant duties and responsibilities

- Computer literacy including MS Office (Word, Excel, Outlook)

- Proficient in social media platforms

- Excellent customer service skills with attention to detail

- Ability to maintain professionalism and phone etiquette at all times

- Ability to easily adapt to changing priorities while performing job duties in stressful situations or handling complex communication.

Job Type: Part-time

Pay: From $16.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Chippewa Falls, WI 54729 (Required)

Ability to Relocate:

• Chippewa Falls, WI 54729: Relocate before starting work (Required)

Work Location: In person