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Job Description

This is Seasonal position with a 3 month contract, located in Wynwood Miami
The HR/ Onboarding Assistant has a passion for creating a positive and fun experience for new hires. They will report to the HR Manager and work closely with the HR Generalist to fully onboard candidates- from offer of employment throughout the employee life cycle.

Responsibilities

• Ensures a seamless candidate experience from start to finish.
• Acts as a brand ambassador by exuding the cultural values and beliefs.

• Craft and send emails with information about the company and position, including work schedules, dress code and parking options

• Opens job postings in ATS and posts to applicable websites, including targeted school job boards, as needed

• Greeting candidates and/or guests, conducting building tours, ensuring interviews begin and end on time, and guiding candidates between meetings.

• Generates offer letters in the system, in coordination with compensation.

• Prepare onboarding kits (e.g. stationary, T-shirts and mugs)

• Prepares accurate and on-brand interview packets, name tags, agendas and related material

• Reviews and manages new hire offer documents

• Welcome new employees’ upon their arrival and give them an office tour

• Introduce team members

• Gather and process paperwork, like contracts and non-disclosure agreements

• Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts)

• Ensure new hires have technical assistance to properly set up their hardware and software

• Distribute manuals, passwords and guidelines, as needed

• Address new hires’ queries regarding their contracts and payroll

Requirements

• Proven work experience as an HR Onboarding Specialist or in relevant HR role

• Hands-on experience with Human Resources Information Systems (HRIS)

• Solid communication skills (verbal and written)

• Team spirit

• An ability to handle sensitive and confidential information

• Skilled in the use of MS Word, MS Excel, MS PowerPoint and MS Outlook.

• Skilled in quickly learning new systems and processes.

• Skilled in written and oral communication.

• Experience managing priorities while being adaptable and flexible.
• Good sense of humor