What are the responsibilities and job description for the Development Assistant position at La Rabida Children's Hospital?
La Rabida Children’s Hospital
Development Assistant
La Rabida Children’s Hospital is hiring a full-time Development Assistant for our Fund Development and External Affairs department in Chicago, IL.
At La Rabida Children’s Hospital, our mission is simple: we’re dedicated to maintaining and improving the quality of life for each of our patients with complex conditions, disabilities, and chronic illness. The path to completing this mission, however, is often complicated. Fortunately, we’ve got the best team around. If you are looking for your next career opportunity to partner with a compassionate multidisciplinary collaborative team, we have the job for you.
Job Summary:
We are a small children’s acute care hospital focused on treating complex medical conditions, chronic illnesses, developmental disabilities, and abuse and trauma.
The Development Assistant provides administrative support to the Department of Development and External Affairs, which encompasses the Vice President of the Department, Individual Giving Officer, Volunteer Services Manager, Special Events Manager, Grants Manager, Director of Communications & Media Relations, Media Arts Specialist, Communications Specialist and Database Administrator.
Essential Communications Specialist Functions:
- Maintains office files, databases, and coordinates all mass mailings including event collateral materials, as well as maintains departmental budget information and processes all invoices & expense reports
- Prepares a varietry of materials, correspondence, reports, graphics, edits, collates, assembles documents, charts, slides, presentations and makes copies upon request
- Maintains inventory of brochures and updates signage and bulletin boards, including special guest welcomes
- Serves as main point of contact for development office inquiries, i.e. donations, in-kind giving, etc.
- Serves as support to Database Administrator and provides back up support with batching and acknowledgments during high volume periods and absences
- Prepares expense reports for department staff as requested
- Prepares & records actions into Raiser’s Edge for VP and fundraising team
- Requests prospect research on fundraising prospects
- Helps with hospital and fundraising events including donation solicitation.
- Sorts, prioritizes and distributes mail, as well as updates all department contact information
- Orders all office supplies for the department and maintains an inventory
- Manages ordering La Rabida swag for the hospital including researching items for quality and pricing
Volunteer Department
- Scan volunteer personnel files for electronic filing system
- Provide administrative support including mailings and letters, ordering and tracking supplies, faxing and assembling orientation folders
- Sends out volunteer packet upon request and fills out form with potential volunteer information
- Back up PR team with photography requests
- Processes and executes orders for printing and laminating
What you will receive:
Competitive Salary
Medical, Dental, and Vision
Pet Insurance
Flexible Spending Account (FSA)
Life & Disability Insurance
Retirement Savings Plans & Matching
Tuition Reimbursement
Employee Assistance Program (EAP)
Generous Paid Time Off & Holidays
- Free Parking
- Free breakfast and lunch on the last Friday of every month
Additional Functions:
- Performs other duties upon request.
Who we are:
La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education and support, helping families face their unique obstacles head on.
La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer.
Conditions of Employment Required to demonstrate full vaccination status for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine; OR Qualify for a reasonable accommodation for an exemption from vaccine requirements based on a medical disability or because of a sincerely held religious belief. Additional information and instructions regarding how to request a reasonable accommodation will be provided on request at the time of selection.
