Lafayette County Human ResourcesMain Street

Darlington, WI
P. 608-776-4995

Job Title: Deputy Director
Hours: Regular Full-Time/40 hours per week; Monday-Friday
Pay Range: $19.53 - 21.65 per hour, depending on experience; plus, longevity, if

applicable
Department: Housing Authority
Reports to: Housing Authority Executive Director
Date Updated: March 6,
FLSA: Non-Exempt

Position Summary: This position will work with accounting regulated duties as well as investigates
prospective tenants to determine eligibility for public/low-rent housing. Candidates must be able to
act as Executive Director of the Housing Authority, in the absence of the Executive Director.
Candidates need to be extremely organized, have the ability to prioritize many projects and duties,
and must be able to work with frequent interruptions.

Essential Functions:

• Facilitates constructive relationships between tenants and Housing Authority.

• Must be able to work independently or with minimal supervision.

• Receives initial or reactivated applications for Public Housing, Multi-Family Housing, and

SectionRental Assistance Programs.

• Investigates prospective tenants to determine eligibility for public/low-rent housing.

• Advises applicant on eligibility requirements, methods of selecting tenants, and housing

opportunities.

• Verify applicant information by contacting employers, and public and private health and welfare

agencies.

• Computes rent in proportion to applicant’s income.

• Receives and records security deposit and advance rent from applicants/tenants.

• Conducts annual, interim, and special housing reviews with tenants.

• Must be able to work with TenMast software on a daily basis.

• Maintain accounting records, and prepares financial statements for Housing Authority Board

meetings.

• Gathers information for annual audits.

• Assists Executive Director in completing the year-end financial reporting.

• In absence of Executive Director, must be able to handle all tenant issues, all building issues,

submit reports to PIC, HUD and Public Housing and complete board meeting agendas, reports
and minutes of meetings.

• Writes and administers grants for programs.

• Must be able to work with Housing Authority Board members.

• Verifies accuracy of invoices/business transactions.

• Verifies and posts details of business transactions.

• Processes bills and check payments.

• Reconciles bank statements.

• General office work including, but not limited to, bookkeeping, typing, auditing, keeping records,

operate various office machines.

Lafayette County Human Resources|Main St. Darlington, WI| 608-776-4995

• Answer telephone and greet general public.

• Maintains rent ledger and security deposit ledger.

• Submits monthly reports to WHEDA, HUD and Sectionprograms.

• Creates and distributes bi-monthly newsletter to tenants and board members.

• Orders office supplies.

• Maintains tenant files.

• Coordinates tenant activities.

• Assists Executive Director in the investigation of and obtaining funding options for existing

programs and the development of new programs.

• Accompanies and assists Executive Director in annual building inspections and Housing Quality

Assurance Inspections.

Required Qualifications:

• High school diploma or equivalent

• Associate’s degree in accounting, business administration and/or an advanced administrative

assistant program or have equivalent work-related experience preferred

• Knowledge of WHEDA, HUD, Rural Development, and/or SectionRental Assistance programs

preferred

• Certified Occupancy Specialist (COS) designation preferred; or be willing to obtain withinyear

of hire

• Knowledge of computers and various Microsoft Office computer software programs required

• Knowledge of TenMast software preferred

• Possess a friendly and outgoing personality; must be respectful and courteous

• Able to work with demanding clientele; must be able to work in an office environment with

frequent interruptions

• Detail oriented and have strong data entry, accuracy and accounting skills

• Previous experience in real estate, housing authority, and/or office preferred

Physical Demands: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to allow individuals with disabilities to perform the essential functions.

• Requires functional vision and hearing

• Occasionally required to drive a vehicle

• Requires the ability to stand, walk, sit, use hands to finger, handle, or feel objects, tools or

controls, reach with hands and arms climb stairs, balance, stoop, kneel, crouch or crawl, talk,
hear and smell.

• Requires the ability to lift and/or move up topounds.

• Specific vision abilities required by the job include close vision, distance vision, color vision,

peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions:

• This job operates in a professional office environment.

• Routinely uses standard office equipment such as computer, phones, photocopiers, filing

cabinets, and fax machines.

Management Statement:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or
responsibilities that are required of the employee. Reasonable accommodation may be made to all
individuals with disabilities to perform the essential functions of this position.

Lafayette County Human Resources|Main St. Darlington, WI| 608-776-4995