12 Administrative Services / Clerical - Planning Administrative Associate Jobs in Mobile, AL
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Administrative Services / Clerical - Planning Administrative Associate
$38k-48k (estimate)
Full Time | Business Services
7 Days Ago
LanceSoft Inc is Hiring an Administrative Services / Clerical - Planning Administrative Associate Near Mobile, AL
Title: Planning Administrative AssociateDuration: 6 months (possible extension)Location: Mobile, AL 36610
Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
ISN systems experience is preferred, but can be trained onsite if they don't have experience.
Job Duties
- Position is located ONSITE- either 7am-3pm or 8am-4pm, Monday-Friday. (position goes until the end of 2024, if contractor performs well there is a chance for them to be extended an additional 6 months)
Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
ISN systems experience is preferred, but can be trained onsite if they don't have experience.
Job Duties
- Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.
- Work with Mill Stores team to transport parts and equipment to final location in the Mill
- Secure parts staging areas in the mill and stage parts for capital projects
- Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
- Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
- Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
- Complete contractor safety orientation with contractors prior to starting a new job
- Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
- Pull daily report of parts pulled from Stores to ensure warranties are executed as available
- Work with Mill host to complete contractor evaluations after completion of a job
- Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
- Work with Mill Finance manager to forecast monthly expense spending
- Implement Mill cost controls to ensure cost center owners approve spend before requisitioning
- Excellent communication and interpersonal skills
- Ability to work with or experience in a Procurement/Purchasing role, preferably experience in a Mill location
- Experience working with contractor services (electrical, mechanical, HVAC, engineering)
- Experience writing scope of work (SOW)
- Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
- Knowledge of how to read a bill of materials and validate parts received match
- Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
- Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
- Ability to work with a variety of mill functions (engineering, maintenance, operations)
- Ability to work with corporate functions (US and International)
- Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$38k-48k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/19/2024
WEBSITE
lancesoft.com
HEADQUARTERS
HERNDON, VA
SIZE
500 - 1,000
FOUNDED
2000
TYPE
Private
CEO
DIVYA GANDHI
REVENUE
$200M - $500M
INDUSTRY
Business Services
Related Companies
About LanceSoft Inc
LanceSoft is a provider of application development, management outsourcing and data-warehousing services to the aerospace and automotive sectors.
Show more
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