Job Title : Executive Assistant

Location : New York, NY(Hybrid)

Duration: 6 months

top 3 Skills:

1. Organized 

2. Familiar with booking travel/managing calendar 

3. Communication 

Must have:

3-5 years as an EA, any industry 

Industry experience is a plus 

Description:

We are seeking a highly organized and proactive Temporary Executive Assistant to join our team. This role will provide critical support to our executive, ensuring efficient operation during a busy period. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle multiple tasks with ease.

Calendar Management:

Schedule and coordinate appointments, meetings, and events for the executive, ensuring optimal use of time and resources.

Communication:

Serve as the primary point of contact for internal and external communications, including phone calls, emails, and correspondence.

Travel Arrangements:

Arrange travel itineraries, accommodations, and transportation for business trips, ensuring smooth and efficient travel logistics. Document Preparation: Prepare, edit, and format documents, presentations, and reports, maintaining accuracy and consistency in content and style.

Meeting Support:

Assist with meeting logistics, including agenda preparation, meeting room setup, and coordination of audiovisual equipment.

Expense Management:

Process expense reports, reconcile receipts, and track expenditures to ensure adherence to budgetary guidelines.

Office Management: Oversee office supplies, equipment, and facilities, coordinating maintenance and repairs as necessary.

Confidentiality: Handle sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and integrity.