18 Freight Payment Coordinator - Junior Jobs in Framingham, MA
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Global Technical Talent, an Inc. 5000 Company
Framingham, MA | Contractor
$77k-96k (estimate)
5 Days Ago
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Freight Payment Coordinator - Junior
$75k-92k (estimate)
Full Time | Business Services
5 Days Ago
LanceSoft Inc is Hiring a Freight Payment Coordinator - Junior Near Framingham, MA
Job DetailsJob Title: Freight Payment Coordinator - JuniorLocation: Framingham, MADuration: 6 MonthsHiring Manager Notes
- Help with audits of invoices
- 40 hours a week, EST hours
- Summer Fridays they can participate and make up the hours during the week
- Potential overtime - preapproval required
- Handles all exceptions and will work with internal business partners to fix any issues
- Great with excel (VLOOKUP's and pivot tables; but willing to train if candidate fits the rest of the requirements)
- Great communicator
- Will work with logistics/supply chain team
- Work on account reconciliation
- Attention to details - will be looking at a contract rate sheets and compare invoices to what the system shows
- HM will pick top candidates and then ask that an excel test be administered.
- Open to remote and local talent (contractor status can be remote but if converted in the future, individual would need to be local)
- Open to contract and contract-to-perm talent
- Validates, authorizes and audits payment for domestic and/or international transportation related freight and logistics services invoices.
- Researches and resolves issues associated with transaction matching and payment of invoices within the Transportation Management System (TMS), Import System and other company corporate systems.
- Works in a high volume, complex, decision support system in processing and authorizing payments of over Billion in domestic and international logistics costs, annually.
- Workload volume is based on a carrier and provider base of over 125 accounts and over 1 Million invoices to process.
- Executes timely and accurate payment processing and auditing of freight/logistics domestic and/or international logistics invoices.
- Researches and resolves contract rate discrepancies as well as other internal and external data errors including No Match, Voucher Errors, Duplicate and Erroneous invoicing.
- Communicates (verbally and written/email) with service providers and internal business partners in determining the cause for anomalies and identifies solutions to resolve them.
- Resolves discrepancies/troubleshoots for outsourced invoice processing providers
- Utilizing the company routing guide, identifies invoices with vendor routing violations and creates chargebacks. Works with appropriate contact to resolve issues.
- Runs reports/maintains excel files to monitor and take action on department and carrier metrics, KPIs and SLAs.
- Maintains and manages monthly Excel File Aging’s from all carriers to ensure compliant within contractual payment term obligations
- Conducts quarterly account receivable reconciliations with carriers to resolve outstanding invoice issues.
- Prepares monthly summaries for Supervisor on accruals/risks to by carrier
- Calculates and maintains a log for Hacienda tax
- Complies with all established freight pay processes to ensure accurate application/accounting of logistics expenditures
- Conducts User Acceptance Testing on 210 transactions for new carrier/provider on-boarding and expanded 210 business activities with existing carriers/providers
- Provides information for internal and external Auditors and for SOX compliance audits
- Prepares/maintains rate audit files (Access tool for International Invoices only)
- Identifies and implements process improvement programs
- Participates in special projects and Carrier/Provider meetings as assigned
- Specify the measure and size of this job’s financial responsibility (e.g., *** payroll budget, *** sales volume).
- Each Coordinator is responsible for on average 5 - 13 Carriers/Providers based upon number of services performed by carrier/provider and method(s) of invoice delivery (EDI, paper invoices, statement invoices, etc.)
- Works closely with Logistics Operations teams (Inbound, Outbound, Carrier Management, International Logistics, Trade Compliance and Engineering), Carriers/Providers, Distribution Services, Logistics Finance, Global Sourcing & Procurement (Client&P), IT AMS, Store Operations, and Merchandise and Imports Payables.
- Describe the kinds of decisions made by the incumbent (e.g., hire/fire, technical decisions, markdowns, merchandise pricing/selection). Also, specify what recommendations are referred to the next level of management or others for approval.
- Escalates issues pertaining to Carrier/Provider non-compliance in invoice accuracy and timeliness
- Escalates rate/contract misalignments/errors in rates on file (Carrier/Provider & ***)
- Escalates Account Aging’s 90 days
- Escalates out of SLA Approvals notifications impacting Freight Payment performance to KPI (pay on time)
- Escalates EDI issues
- Proficient in creating and working in Excel Files (including creating Pivot Tables, Vlookup, conditional formatting and formulas/calculations)Associates degree or Bachelor’s Degree
- Understanding of contracts and rate calculations
- Excellent organizational and follow-up skills
- High degree of accuracy and attention to detail
- Excellent written and oral communication skills
- Ability to manage multiple accounts and multi-task across accounts
- Strong math skills with the ability to make sound payment decisions.
- Strong problem-solving skills
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$75k-92k (estimate)
POST DATE
06/23/2024
EXPIRATION DATE
07/18/2024
WEBSITE
lancesoft.com
HEADQUARTERS
HERNDON, VA
SIZE
500 - 1,000
FOUNDED
2000
TYPE
Private
CEO
DIVYA GANDHI
REVENUE
$200M - $500M
INDUSTRY
Business Services
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About LanceSoft Inc
LanceSoft is a provider of application development, management outsourcing and data-warehousing services to the aerospace and automotive sectors.
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