Position: Office Manager

Location: Grand Junction, CO

Type: Full Time

Wage: $18.00 - $22.00/ hour

Job Responsibilities:

Clerical -

• Open & Close facilities; check messages, inventory office supplies, etc.
• Daily clerical tasks such as but not limited to; answering and forwarding necessary phone calls, maintain copies, update job list, phone list, and vendors, maintain and organize all files
• Assist in onboarding for new hires including paperwork, reviewing handbook & safety manual, set up login information and maintain all contact information.
• Issue job information packets to supervisor or project coordinator prior to job set up & start date.
• Ensure subcontractors certificates of insurance & other documents are up to date
• Request insurance certificates & maintain W9 form
• Work Comp Audits
• Policy Renewal
• Vehicle & equipment additions/deletions
• Verify Driver Identification

Accounts Payable -

• Enter & file invoices, cost codes, match purchasing orders, print & mail checks
• Issue checks to vendors
• Work closely with Accountant & CEO
• Oversee bi-weekly payroll & payroll tax deposits
• Verify and enter timecards
• Print checks and enter deductions
• Pay payroll taxes & child support

Accounts Receivable -

• Audit on jobs & accounts
• Month & year end; close books
• Bank & credit card reconciliations
• Call past due accounts & request payments; refer clients to CEO if needed
• Act as Liaison between Accountant, CFO, & Supervisors
• Set up Jobs in system
• Prepare all necessary forms for billing; double check all data entered & make changes as needed
• Review billing with CEO
• Post AR into system
• All other duties assigned

Job Requirements:

• 2 years of experience in Accounting & Payroll
• Previous experience with Sage Software (Strongly preferred)
• General knowledge of tax preparation
• Must be computer literate
• Must be able to maintain company confidentiality between clients

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have a general knowledge of tax preparation?

Experience:

• Accounting: 2 years (Required)
• Administrative experience: 1 year (Required)
• Payroll: 2 years (Required)
• Sage Software: 1 year (Preferred)

Work Location: In person