Job Title: Senior Project Manager/PSM

Department: Operations

Reports To: Operations Manager

Location: Florida (Fort Lauderdale, Miami, or Orlando)

Job Purpose: The Senior Project Manager is a senior leadership position in our surveying department, responsible for overseeing complex and large-scale survey projects from inception to completion. This role involves advanced project management, client relationship management, team leadership, and ensuring the successful delivery of precise and high-quality surveying services.

Key Responsibilities

Strategic Project Planning

• Lead the strategic planning and initiation of survey projects, working closely with clients to define project objectives, scope, and deliverables.
• Develop comprehensive project strategies, including resource allocation, budgets, and timelines.

Client Relationship Management

• Cultivate and maintain strong, long-lasting client relationships by serving as the primary point of contact for major projects.
• Provide clear and timely communication of project progress, changes, and updates to clients.

Team Leadership and Coordination

• Assemble, mentor, and lead project teams, including survey crew members, surveyors, and support staff.
• Assign responsibilities, set project priorities, and ensure alignment with project objectives.

Financial Management

• Oversee project budgets, expenses, and resource allocation to maximize cost-effective project execution.
• Procure necessary equipment, materials, and subcontractor services as required.

Quality Assurance and Compliance

• Ensure that survey projects adhere to surveying standards, maintaining data accuracy and producing high-quality deliverables.
• Implement rigorous quality control processes and procedures.

Risk Assessment and Mitigation

• Identify and assess project risks, developing strategies to mitigate potential issues and ensure project success.
• Resolve challenges and issues as they arise throughout the project lifecycle.

Project Documentation and Reporting

• Maintain meticulous project records, including comprehensive project plans, progress reports, change orders, and client communications.
• Oversee the preparation and review of survey reports, maps, and other project deliverables.

Invoicing and Accounts Receivable

• Review all active projects and open WIP reports to determine when projects will be invoiced.
• Review invoices, contracts, proposals, change orders, addendums, etc. to ensure that all project documentation is in place before creating draft invoice.
• Review aging accounts receivable with Project Controls Specialist and Operation Manager to determine who will follow up with clients for payment status.
• Engage with clients that have past due accounts. Review with Project Controls Specialist and Operation Manager to discuss next steps to coordinate payment with client.
• Meet with Project Controls Specialist and Operation Manager to review, discuss, and resolve issues with invoicing and documentation provided.

Safety and Environmental Compliance

• Promote a culture of safety within the project team, ensuring compliance with safety regulations and industry standards.
• Advocate for environmentally responsible surveying practices.

Qualifications

• Bachelor's degree in Land Surveying, Geomatics, or a related field is preferred.
• Professional Surveyors and Mappers (PSM) licensure or certification is highly desirable.
• A minimum of two years of experience in project management in land surveying or related fields.
• Proven track record of successfully managing complex survey projects with a focus on quality, budget, and schedule.
• Exceptional project management skills, including budgeting, scheduling, and strategic planning.
• Outstanding leadership, communication, and client relationship management abilities.
• Comprehensive knowledge of surveying principles, techniques, and software tools.
• Proficiency in advanced project management software and tools.
• Valid driver's license and willingness to travel as needed.

The Senior Project Manager typically works in an office environment but may also spend time on project sites as needed. This role may involve travel for client meetings or project assessments.

This job description is intended to provide an overview of the responsibilities and qualifications for the Senior Project Manager position. It is not an exhaustive list, and responsibilities may evolve to meet the changing needs of the organization.