Laney College is Hiring a STAFF ASSISTANT/INSTRUCTION - Merritt College Near Oakland, CA
Merritt College Under the general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division. Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position Duties And Responsibilities
Act as technical resource person for the division performing a variety of clerical and technical
duties.
Provides information verbally or in writing where judgment, knowledge, and interpretation of
policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.
Creates computer-based files that permit the management of data, production of technical
reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems.
Performs a wide range of clerical and technical duties related to the operations of the Division
including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control.
Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains
financial records of the division.
Provides routine budget status reports to the division dean and other departments.
Assists the Dean in tracking classified and faculty assignments in the Division and creates, files
and/or processes personnel action forms, time sheets, absence forms, and other related forms.
Processes student requests for grade changes, waivers, and related activities.
Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community.
Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets
and prepares various presentation materials.
May supervise student employees.
Performs other related duties as required.
Minimum Qualifications
Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports or any combination of training and experience that could likely provide the desired knowledge and abilities.
Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.
Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.
Desirable QualificationsKnowledge of:
Concepts, techniques, procedures, and other guidelines applicable to the designated area of
specialization
Administrative and office procedures and practices
Basic research and analytical methods
Proper and correct English usage, grammar, and punctuation
Modern office equipment, including familiarity with data entry and retrieval using computer
terminals Ability To
Perform a variety of difficult technical and clerical work related to the designated area of
specialization
Establish and maintain cooperative relationships with those contacted in the course of work
Analyze situations and make decisions in procedural matters without immediate supervision
Speak and write effectively
Type with speed and accuracy (45 wpm)
Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility
Train and supervise clerical and student personnel
Prepare and maintain accurate and complete records and reports
Environmental Demands | ? Occasional work performed alone
Constant work around and with people
Other Requirements | ? Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
Occasional lifting and carrying up to 15 lbs.
Occasional pushing and pulling up to 20 lbs.
Occasional twisting of the body
Occasional use of manual dexterity
Occasional use of tactile acuity
Occasional use of visual acuity from a distance, with depth, and for color
Frequent work at a rapid pace
Frequent reaching, high, low, and level
Frequent audio acuity at all ranges, including speech
Frequent visual acuity for reading
Constant sitting
Constant use of clear oral communication 1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities. 2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail. 3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.