What are the responsibilities and job description for the Administrative Assistant position at Lantek?
ABOUT US
Lantek is the global leader providing software systems and solutions to companies manufacturing parts with sheet metal, tubes, and structural steel. From small workshops to international multi-plant corporations, Lantek systems are present in every kind of industrial factory.
Lantek has more than 35 years of experience and more than 380 professionals spread around the world. Our offices are present in more than 16 countries worldwide, besides a significant presence in Spain, where HQ located.
Lantek is a key partner in Digital Transformation for metal processing companies. We help our customers to achieve their Industry 4.0 goals with leading products and services, provided in an open multivendor platform.
ABOUT THE ROLE
Lantek is looking for an Administrative Assistant for our office in the USA (Mason, OH) to assist with daily office needs and manage general administrative activities, as well as act as a point of contact for our employees, suppliers and customers, and support the headquarters in Spain.
Duties & Responsibilities
Serve as the point person for office:
- Mailing (it may be the case that a package needs to be sent to a trade fair or to a customer or to whomever).
- Order Supplies.
- Equipment (The equipment sent to the office: computers, telephones, credit cards...).
- Bills.
- Place orders for office supplies.
- Calls (booking cabs for visits, talking to suppliers, calling the bank if necessary....).
- Visitors (Visitors, Landlord or Training Guests).
Update and maintain office procedures and policies.
Act as a liaison between USA office and HQ
Respond to inquiries and request for information (internal and external).
Check mailbox and fax (tax notices, checks, information requests,…).
Assist with local and state tax compliance by submitting information, accessing websites, contacting taxing jurisdictions when necessary, handling inquiries, following up on obligations, and coordinating with legal advisors. Additionally, manage invoicing and state and federal tax filings.
Deposit checks sent by customers.
Send checks to suppliers.
Archive and organize documents.
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Maintain trusting relationships with suppliers, customers, and colleagues.
Personnel documentation, preparing payroll, review payroll reports and payments processed by ADP.
Provide administrative support:
Onboarding Assistance:
- Verizon - Cell phones (New phones, New Lines)
- Office keys management
- AMEX direct contact needed
- HR Assist
- Add/Removal of employee for healthcare benefits.
- Control of employee expense statements.
- File documents and liaising as needed with Slavic 401K
- Contact with the bank for banking formalities if necessary
- HR support in the office
- Office accounting and reporting support
Education & Experience
Vocational Education or Certificate of Higher Education.
Education in Administrative Management.
Experience of 1-2 years in a similar position.
Knowledge of Finance, Taxes, HR, or Business will be a plus.
Skills & Abilities
Knowledge of Spanish, German or French will be a plus.
Good interpersonal skills.
Good organizational and time management skills.
Service-oriented.
If you want to join a dynamic and expanding corporation, working in a sector with a great potential for development on a global level, here you have your best opportunity!.
Disclaimer: The data controller of your personal data is Lantek Sheet Metal Solutions, S.L.U with tax identification number B-01395698. Your personal data will be collected and processed according to all applicable regulations and specifically to GDPR 2016/679 and Organic Law 3/2018 of the 5th of December. Your personal data will be collected for the purpose of evaluating your application for the selection process and will be kept for the terms established by law. We remind you that you can exercise your rights of access, rectification, deletion, limitation of processing and portability by writing to dpo@lantek.com. We also inform you that your data will not be subject to automated individual decisions or transfers to countries outside the EEA. For more information you can consult our privacy policy at https://www.lantek.com/us/legal