1 Office Coordinator Job in Williams, CA
Latham, The Pool Company is Hiring an Office Coordinator Near Williams, CA
Reports To: Plant Manager
Organization/Department: MOHLocation: Williams, CA
Last Revision Date: 1/7/2017Classification: Non-exempt/ full-time Primary Role: The Office Coordinator is an organized, competent and service-minded professional who performs a variety of day-to-day office and administrative tasks with accuracy and speed to ensure that plant and office operations run smoothly to successfully support business activities.
Duties and Responsibilities:
- General Office and Customer Service
- Provide reception and phone coverage
- Greet and assist visitors when they arrive at the office and assure they are directed to the appropriate individuals in an expedient manner
- Triage phone calls from customers/dealers – assist where possible and forward to appropriate next level for complex issues
- Establish positive working relationships with dealers/customers and internal staff at the location and corporate level
- Purchase supplies and materials for production, maintenance and offices at the plant
- Follow office workflow procedures to ensure maximum efficiency
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, planning/hosting onsite meetings, expense reports, etc.)
- Finance, Purchasing & Inventory
- Assist with inventory
- Maintain the purchase order log system
- Receive merchandise and records in the purchase order system
- Scan deposits and complete remittance form to Credit department
- Human Resources
- Assist Plant Manager with recruitment including but not limited to employment applications, interview scheduling, drug screening, new hire paperwork, and other aspects of onboarding.
- Assist employees with ADP (payroll) and benefit enrollment
- Maintain employee files under direction from the HR Manager
- Liaison with HR Manager to assure procedural compliance and HR programs/activities are successfully executed at the location
- Shipping & Receiving
- Arrange shipping for merchandise/supplies ordered and with UPS and Fed Ex shipments
- Environmental Health & Safety:
- Report accidents and near-misses in conjunction with Plant management and HR
- Record environmental reports (e.g. air quality, water testing, waste)
- Conduct safety training for new hires
- Other duties as assigned.
- High School diploma or GED is required with a minimum of 3 years of related experience; Associate’s Degree and/or office administration certificate preferred.
- Experience with Purchasing, Customer service, Human Resources, Accounting, and/or Manufacturing preferred
- Organized with the ability to prioritize and multi-task
- Reliable with patience and professionalism
- Computer skills: (1) Basic to intermediate MS Office skills, especially Excel, Word and PowerPoint, and understanding of how “back office” business software works and ability to learn Latham’s software
- Knowledge of basic bookkeeping principles and office management systems, equipment and procedures
- Excellent Interpersonal abilities including: working independently and in teams; communicating effectively in oral and written form to plant manager, employees and/or vendors
- Ability to multi-task, prioritize workload and generate reports
- Proven ability to be resourceful and solutions-focused
- Physical requirements of the position include but are not limited to:
- prolonged sitting, repetitive computer entry and lifting up to twenty (20) pounds
- working generally in an office setting with occasional time spent in the plant (i.e. inventorying supplies)
Job Summary
Full Time
$76k-99k (estimate)
06/09/2024
07/05/2024
The job skills required for Office Coordinator include Customer Service, Scheduling, Planning, PowerPoint, Office Management, Bookkeeping, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
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Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
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Extremely possess the good listening ability.
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Always Be Available as a Mentor.
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A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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