20 Executive Assistant and Office Manager Jobs in Boston, MA
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Executive Assistant and Office Manager
$119k-180k (estimate)
Full Time
Just Posted
LaVoieHealthScience is Hiring an Executive Assistant and Office Manager Near Boston, MA
Job Description
Job Description
Benefits:
NO RECRUITERS PLEASE
Role Description
The Executive Assistant and Office Manager is a full-time hybrid role located in Boston, MA , with flexibility for some remote work. The successful candidate will work in a multi-varied role to maximize organizational efficiency and productivity. The Executive Assistant and Office Manager will be the right hand to the CEO able to anticipate needs, think critically, offer solutions to problems, and conserve the CEOs time through effective prioritization. Confidentiality and understanding of the importance of working in the office of the CEO of utmost importance.
Job Responsibilities
LaVoieHealthScience is an industry leader in strategic communications programs that integrate public and investor relations, marketing, and communications. Our focus is on building value for health science innovations. With over 20 years of industry-tested counsel, we bring a proven track record of designing and executing creative programs that effectively position and engage key stakeholders, with measurable return on investment. Our specialization includes public health & wellness, biotech & pharma, medical technology and device markets, with a keen focus on strategic communications for the C-suite.
https://lavoiehealthscience.com Benefits
Benefits include but are not limited to:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Employee discounts
- Free food & snacks
- Health insurance
- Paid time off
- Profit sharing
- Training & development
- Vision insurance
NO RECRUITERS PLEASE
Role Description
The Executive Assistant and Office Manager is a full-time hybrid role located in Boston, MA , with flexibility for some remote work. The successful candidate will work in a multi-varied role to maximize organizational efficiency and productivity. The Executive Assistant and Office Manager will be the right hand to the CEO able to anticipate needs, think critically, offer solutions to problems, and conserve the CEOs time through effective prioritization. Confidentiality and understanding of the importance of working in the office of the CEO of utmost importance.
Job Responsibilities
- Streamline processes and set up procedures to optimize the CEOs time; act as a liaison between her clients, prospects, and employees.
- Perform gatekeeping and calendar-management functions to stay ahead of the CEOs schedule and anticipate her needs.
- Support finance projects by preparing reports, credit card statement reconciliations; compiling expense receipts, and other tasks as needed.
- Interface with HR Business Partner to coordinate and address HR and benefits issues; onboard/off-board employees; track PTO.
- Support marketing and business development teams on event coordination and scheduling.
- Take ownership of various aspects of business operations, addressing issues and business needs as they arise. Examples include disputing Amex charges, depositing checks, etc.
- Handle all office management responsibilities.
- Minimum 5 years of experience.
- Working knowledge of Microsoft Office (PowerPoint/Excel).
- Strong ability to closely manage and monitor scheduling for busy CEO.
- Must be a detail-oriented self-starter with a demonstrated ability to take action and make things happen.
- Impeccable managerial and interpersonal skills.
- Experience working with senior leadership teams.
- Manage travel arrangements.
- Strong time management skills.
- Embrace and proactively manage ever-changing priorities.
- Excellent written and oral communication skills as well as a strong proofreading ability.
- Desire to learn and willingness to do whatever it takes to maintain successful client relationships.
- Ability to develop and manage plans to complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans as needed.
- Improve operational efficiency by studying, evaluating, and re-designing processes; then implementing change.
- Unflappable personality.
LaVoieHealthScience is an industry leader in strategic communications programs that integrate public and investor relations, marketing, and communications. Our focus is on building value for health science innovations. With over 20 years of industry-tested counsel, we bring a proven track record of designing and executing creative programs that effectively position and engage key stakeholders, with measurable return on investment. Our specialization includes public health & wellness, biotech & pharma, medical technology and device markets, with a keen focus on strategic communications for the C-suite.
https://lavoiehealthscience.com Benefits
Benefits include but are not limited to:
- Medical, Dental, Vision
- 401K with company match
- Group Life and AD&D insurance
- Hybrid schedule
- Continuing education allowance
- Breakfast & Learns / Lunch & Learns
- Free investment education sessions
- Industry networking events
- Corporate retreats
- Volunteering paid time off; event sponsorship
- Team meals, happy hours, and celebrations
- Discount programs
- Referral bonuses
Flexible work from home options available.
Job Summary
JOB TYPE
Full Time
SALARY
$119k-180k (estimate)
POST DATE
06/28/2024
EXPIRATION DATE
07/11/2024
WEBSITE
lavoiehealthscience.com
HEADQUARTERS
Boston, MA
SIZE
25 - 50
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