Job description

Job Title: Legal Assistant

Department: Community Associations Practice

FLSA Status: Non-Exempt

Summary:

Performs a variety of secretarial duties for Community Association attorneys and paralegal to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.

Primary Duties and Responsibilities:

· Composes letters, memos, and various other court documents. Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully. Timely scans all documents into Software program.

· Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery. Timely log all returned mail into software program and notify responsible attorney.

· Utilizes and is proficient in computer software including Microsoft Office Suite. Operates standard office equipment, including personal computer, printers, copiers, typewriter, facsimile, and telephone.

· Prepare client proposals to obtain new business for the firm; monitor and track retainer letters for new clients

· Timely opens, closes and maintains all case and general files according to written procedure.

· Responsible for maintaining all private process service information for court pleadings and managing case information with service providers.

· Receives clients and visitors. Schedules and prepares conference room. Maintains good public relations with clients.

· Assists attorneys in registering for and reporting all required mandatory Continuing Legal Education credits for each MCLE year.

· Assists attorneys with marketing activities; maintains attorney marketing and seminar folders; coordinates registration for networking functions; assists in planning and coordinating marketing activities; prepares Power point presentations.

Secondary Responsibilities:

· Performs paralegal duties as requested and bills time according to policy and client billing guidelines, including proper task codes when needed.

· Provide coverage for additional attorneys should the need arise.

· Assist with overall office support such as doing inventory and ordering office supplies and other duties as assigned.

Qualification/Skills:

· Proven working experience as a legal assistant or legal secretary.

• Familiarity with law, legal procedures and protocols, and the court system.
• Satisfactory knowledge of the day-to-day operations of a legal office.
• Computer Literacy and Proficiency in English
• Prepare templates for responsive pleadings referred to as Shell(s).
• Coordinate and confirm the scheduling of depositions, meetings, phone calls, mediations, etc., and organize any court reporters, notices of deposition, and travel arrangements associated with these events.
• Prepare medical or depo notebook binders as requested.
• Proofread and finalize pleadings when the attorney advises that they are ready to be filed & served (generally on the same day). File pleadings with the Court and serve attorneys with the same by email and mail.
• Provides clerical assistance to paralegals and instruction to office services staff as needed.
• Ability to juggle multiple activities and work under pressure.
• Bachelor's Degree preferred:
• Prior legal secretarial procedures and techniques preferred.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Experience:

• legal assistant: 3 years (Required)
• Microsoft Office: 2 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)
• Litigation: 1 year (Preferred)

Work Location: In person