Executive Administrative Assistant

The Law Office of Serenna McCloud, Esq., PLLC, is a thriving boutique law firm in downtown Ithaca, NY, with three practice areas: real estate law, business law, and the law of trusts and estates.

We are looking for an Executive Administrative Assistant to anchor and optimize the work of our practice.

Working together with the Attorney and the Real Estate Transaction Coordinator, the Executive Administrative Assistant will help ensure that every client is satisfied and that every transaction goes as smoothly as possible by exercising stellar email and telephone communication skills, an orderly approach to office work products and files, excellent spelling and proofreading skills, and a love of detail. The ideal candidate is entrepreneurial and profit driven, will feel a strong desire to provide superb customer service and will have several years experience in an administrative role—ensuring attorney billable hours are recorded and invoiced, careful attention to calendaring, superb client relations both written, verbal and in person, will also be resposible for careful record keeping.

For the right incumbent, this position will present multiple growth opportunities.

If you love working with people and thrive in a dynamic work environment, apply today!

Location

Ithaca, NY

Executive Administrative Assistant

• Work in concert with the Attorney and the Real Estate Transaction Coordinator
• Answer the phone and keep both the phone log and MyCase current
• Greet clients and escort them to the conference room
• Make entries in MyCase, including client and case details, calendar entries, and expenses
• Open and maintain files, both electronic and paper
• Copy and print documents
• Fill in forms using Adobe Acrobat and/or Microsoft Word extensions
• Make deliveries
• Serve as a legal witness
• Perform other duties as assigned

Executive Administrative Assistant qualifications

• Exceptional communication skills
• Demonstrated ability to handle multiple priorities
• Proficiency with the Microsoft Office Suite of products
• Familiarity with Macs
• Proven ability to adopt new software
• Associates degree or equivalent experience
• At least two years Office Administrator experience
• Outstanding communication skills
• Excellent organizational and time-management skills
• Discretion and confidentiality
• Experience implementing/utilizing AI Solutions in a business or legal setting a strong plus.

Generous Compensation Commensurate with experience and frequent increases based on contribution.

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Job Types: Full-time, Part-time

Pay: $20.49 - $21.29 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 2 years (Preferred)

Ability to Relocate:

• Ithaca, NY 14850: Relocate before starting work (Preferred)

Work Location: In person