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LBYD Engineers is Hiring an Administrative Assistant Near Kansas, MO
DescriptionPosition Title: Administrative Assistant
Reports to: Operations Manager
Location: Kansas City, MO
Employment Status: Full-Time
FLSA Status: Non-Exempt
Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the U.S. Attorney’s Office in Kansas City, MO. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).
This position is contingent upon contract award.Duties And ResponsibilitiesThe essential functions include, but are not limited to the following:
Recent Accolades Include
RequirementsSecurity Requirements:
Reports to: Operations Manager
Location: Kansas City, MO
Employment Status: Full-Time
FLSA Status: Non-Exempt
Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the U.S. Attorney’s Office in Kansas City, MO. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).
This position is contingent upon contract award.Duties And ResponsibilitiesThe essential functions include, but are not limited to the following:
- Performs receptionist functions such as, receiving and screen visitors and phone calls.
- Issue visitor badges, maintain sign-in logs, and ensure compliance with security provisions are followed.
- Perform routine document center support functions, such as, photocopying, delivering items, assembling notebooks, including pulling file copies of documents, tabbing binders, numbering, binding, labeling, re-filing documents and shelving case files, packing boxes and preparing them for shipment, retrieving case file materials, completing log sheets, answer phones, logging messages, and faxing information.
- Receive, date stamps, review, and route documents via multiple fiscal electronic mailboxes (e.g., Travel request, invoices, transcripts).
- Assist with closed file room responsibilities, including closed file records requests and shipments.
- Update closed file logs.
- Perform data entry into various USAO databases.
- Prepare documents for imaging and scanning.
- Assemble/disassemble documents as required, taking care to ensure that original documents are reassembled exactly to their original state.
- Maintain inventory/control records and ordering supplies.
- Complete all aspects of travel in accordance with Federal Travel Regulations (FTR) and Department of Justice (DOJ) policies, including travel arrangements; preparing cost comparisons, submitting authorizations; completing vouchers; and submitting local mileage claims.
- Sort and date stamps incoming mail and prepares outgoing mail including packaging boxes for shipments.
- All other duties as assigned.
Recent Accolades Include
- Foodservice Equipment Reports 2024 Top Dealer
- VETS Indexes 5-Star Employer for 2024 Employer Awards
- Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
- Great Expectations Award for Outstanding Growth in 2023
- Strata GPO Top 10 Dealer
- RATIONAL 2024 Premium Partner Award
- Great Place to Work®
- 2024 Military Friendly® Employer Gold designation
- 2023 HIRE Vets Medallion Award
- ENERGY STAR® Partner
- Department of Defense Military Spouse Employment Partnership Small Business Partner
- Army Partnership for Your Success (PaYS) Partner #911
RequirementsSecurity Requirements:
- Must be able to obtain an identification badge.
- High school diploma or GED required with at least 2 years’ experience in reception and clerical support.
- Skill in operating personal computers, telephones, scanners, and printers.
- Valid driver's license
- Excellent verbal communication skills and telephone manner
- Excellent and accurate written communication
- Experience with Microsoft Office programs such as Word and Excel are required.
- Excellent attention to detail; accurate data entry
- Customer Focused and team-oriented work ethic
- Able to multi-task efficiently and accurately, focusing on quality
- Medical, Dental and Vision
- Short Term and Long-Term Disability
- Life Insurance
- Paid Time Off
- Employee 401(k) with company match
- Professional Team Environment
Job Summary
JOB TYPE
Full Time
SALARY
$45k-56k (estimate)
POST DATE
07/31/2024
EXPIRATION DATE
08/22/2024
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