Under the supervision of the HR Manager, the HR Clerk will maintain employee files and data systems accurate and updated.

Duties

• Create new employee benefit, unemployment, FMLA, or other folders when appropriate.
• File documents in a timely manner into the applicable staff file or folder.
• Maintain the file room locked and well-organized at all times.

• Enter all staff changes into digital data systems, including position changes, salary changes, training, etc. in a timely manner.

• Follow up with employees on credential requirements and expirations; send updated documents to manager and Center Director as applicable. Upload updated documents to the applicable digital data system.

• Ensure documents and digital systems have the most accurate and up-to-date information.

• Create CAHSD approval packages for position changes, as needed.

• Process required background screenings renewal, and verify eligibility to determine clearance.

• Complete and send employment verification forms and unemployment forms as needed.

• Distribute forms, evaluations, surveys, etc. as applicable. Follow up to ensure completion.
• Create ID cards for current employees when position changes, lost or name changes.
• Audit center personnel files for compliance with Head Start and DCF requirements with the assistance of the HR Manager.
• Support and assist the recruitment specialist with interviews with candidates, as needed.
• Support and assist the recruitment specialist in scheduling and completing new hire, volunteer or intern packages with candidates who were offered a position, as needed.
• As needed, enroll new hires into the ADP biometric fingerprint time clock system.
• Update Standard Operating Procedure Manual as needed.
• Assist HR Department with special projects as needed.

• Administration has the authority to assign additional duties as seen fit for the benefit of the organization.

Qualifications

• High School or GED
• Experience in a professional office environment.
• Proficient in using Microsoft Office applications (Microsoft Word, Excel, and PowerPoint).
• Considerable knowledge of office equipment including scanning and faxing and other technology.
• Must be able to effectively communicate information and ideas both orally and in writing. Comfortable with basic math.
• Must be able to sit for extended periods of time.

Salary: See the most recent salary schedule.

FLSA Status: Non-Exempt