Company Information: At LeadingEdge Personnel we thrive on excellence through personal development and continuing improvement through education. Our competitive edge is the tenure we have and our dedicated staff coupled with our focus purely on office clerical, IT, Legal, HR, CSR, Medical, Accounting, and Insurance roles.

Description of Role: We are seeking a Sr. Administrative Assistant who performs highly complex administrative support for multiple programs including coordinating advisory committees, preparing division documents, maintaining filing systems, purchasing and procurements, and other clerical support functions. Programs supported include air quality, criminal justice planning, geographic information systems (GIS), economic development, regional planning, solid waste, and transportation.

Responsibilities:

• Coordinates and facilitates administrative support for numerous policy and programmatic committees, including agendas, minutes, scheduling, and other meeting logistics.
• Maintains schedules of grant and program deliverables for division programs.
• Assists program staff with budgets, deliverables, reports, and related correspondence.
• Prepares and copy-edits division memos, letters, spreadsheets, purchase requests/orders, reports, and other documents.
• Coordinates procurements for goods and services, including preparing and disseminating purchase requisitions and authorizations, requests for quotes or proposals, public notices, and processing payments of invoices.
• Compiles and edits data for charts, graphs, and databases, and prepares summaries or reports.
• Reviews invoices, contracts, reports, and other documents for completeness and accuracy.
• Manages paper or electronic filing systems, updating paperwork or maintaining documents as required, and archives documents according to Record Retention Schedule.
• Coordinates orders and receives office supplies.
• Prepares before and after travel documents for division employees per policies and assists with travel arrangements.
• Coordinates preparation and distribution of division documents.
• Greets visitors, responds to inquiries, and directs them to the appropriate person according to their needs.
• Administers the annual inventory process for the division.
• Answers multi-line phones, transfer calls, and takes messages.
• Serves as a backup to the main Receptionist/Administrative Assistant.

Skills & Requirements:

• High school diploma or equivalent
• Must have government experience
• 2 years of experience in secretarial/administrative experience required
• Administrative Assistant Certificate from Austin Community College or similar certification preferred.
• Ability to read, write, and Speak Spanish is preferred
• Experience with Microsoft Office Suite of products, especially Word, Excel, Outlook, and Sharepoint.
• Experience with Adobe Acrobat Pro, including advanced features such as editing and assembly of PDFs.

Work Schedule:

Monday - Friday 8:00am - 5:00pm